Office Manager/Bookkeeper Position Available In Marion, Florida

Office Manager/Bookkeeper Next Dimension Construction & Roofing Inc 13624 U.S. 27/441, Summerfield, FL 34491 Office Manager /

Bookkeeper Job Title:

Office Manager / Bookkeeper Next Dimension Roofing and Construction is looking to add an experienced Office Manager/Bookkeeper to our staff. We are a family owned and operated company with offices throughout central Florida. This position is a great option for a career minded individual with a great company and opportunity for advancement.

Office Management:

Office reception including: answering phones, forwarding calls, checking for messages, mail distribution, greeting of delivery people and visitors. General formatting, printing and copying of administrative documents. Oversee and work with the President of the following aspects of

Human Resources:

Maintain attendance records and ongoing attendance log. Approve employee requested PTO as necessary and forward employee time-off to outside payroll service company on a semi-monthly basis. Manage employee personnel files. Provide payroll documentation to President weekly and provide tabulation of non-salaried employee’s timesheets. Assist Team Members with general questions concerning benefits . Collaborate with outside payroll service company on new hires, company policy and manuals, employee job descriptions, etc. Perform onboarding and offboarding of Team Members with President and/or manager. Which includes, but is not limited to: Employee setup / termination and documentation, orientation, review of office policies, exit interviews, etc. Preparation of shipments and accepting delivery of FedEx and couriered packages, including maintaining supplies.

Office preparation including:

cleaning reception area and copier/fax machine upkeep. Cleaning of conference room and white board weekly or as needed. Stocking of refreshments in kitchen and general office errands. Maintain office equipment and supplies, including communication with building management. Assist in coordination of employee and company recognition programs, including birthdays, service anniversaries, boss’s day, anniversary of the company, Christmas Party, etc. Maintain business insurance policies, track dates of renewal and request certificates of insurance. Make travel arrangements for Executives.

Finance:

Accounts Receivable responsibilities including: Client setup and account maintenance. Compile invoices using task/job costing and percentage complete practices. Process incoming payments via mail, ACH, and credit card processing. Assure timely collection of monies due to company.

Accounts Payable:

Vendor setup and account maintenance. Provide purchase orders to vendors and employees, process incoming invoices, print checks and handle vendor inquiries. Manage employee credit card accounts and vendor 1099 disbursements. Preparation of monthly, quarterly and annual financial reports, and tax documents. Maintain the Fixed Asset and associated depreciation schedules. Month-end and yearly closure of accounting software. Prepares general ledger entries and maintain Chart of Accounts, records and files; reconciling accounts. Manage petty cash fund and reconcile monthly. Provide President with insights, recommendations as needed.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

Four-year college or university program certificate; or four to six years related experience and/or training; or equivalent combination of education and experience.

Language Ability:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers, clients, customers, and the general public.

Math Ability:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Word Processing software and Spreadsheet software. Apple knowledge is a plus.

For special consideration:

Experience in the construction industry

Quickbooks Mastry Job Type:

Full-time Pay:

$18.00 – $25.00 per hour

Benefits:

401(k) matching Dental insurance Employee discount Health insurance Vision insurance

Schedule:

8 hour shift Monday to

Friday Work Location:

In person