Hybrid Adminstrative Assistant/Office Manager at Investment Firm Position Available In Miami-Dade, Florida
Tallo's Job Summary: The Investment Firm in Coconut Grove is seeking an Administrative Assistant/Office Manager to support the Investment Team and firm leadership. Responsibilities include handling meeting coordination, travel arrangements, calendar management, and office maintenance. The ideal candidate will have at least 2 years of experience, a Bachelor's degree, and excellent Microsoft Office skills. The position offers a competitive salary, bonus, benefits, and a positive work environment with a supportive culture. Hours are from 8-5.
Job Description
A successful private equity firm with offices in DC, Miami and San Francisco is looking for an Administrative Assistant/Office Manager for the office in Coconut Grove. The office has 8 employees and a positive, supportive culture and is located on Main Highway near Barnacle Park. This is a good opportunity for a Jr. assistant to work at an investment firm. About the
Job:
Provide administrative support to the Investment Team and firm leadership, including Partners and key operational teams (Finance, Business Development, IT) Handle meeting and event coordination, including logistics, catering, and on-site hosting for both internal and client-facing events, annual meetings, firm-wide offsites, and monthly team-building initiatives Screen incoming phone calls delivering detailed, timely messages to the appropriate parties Coordinate domestic travel arrangements including flights, cars, hotels, and other reservations Oversee calendar management for senior leadership, scheduling internal and external meetings with efficiency Assist with employee onboarding and offboarding, ensuring a seamless transition for new hires and departing team members Process expensereports Serve as the primary liaison between onsite facilities management, building management, and vendors, ensuring the office remains operational and well-maintained Oversee officesupplies, kitchen inventory, and equipment, placingorders as necessary Maintain an organized, and welcoming office environment, ensuring a high standard of hospitality for executive visitors and team members Proactively identifyopportunities to streamline office processes and enhance team efficiency Execute errandsand special projectsto support officeoperations
About You:
Minimum of 2 years of experience in a relatedsupport position BA/BS from a collegeor university Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook) Knowledge of Concur Experience workingwith a CRM system a plus Polished, professional demeanor Proactive go-getter; no task is too big or too small Outstanding communication skills Salary, Bonus, Benefits (medical, dental, vision-basic individual plan paid 100 by the firm), 401K, Life Insurance, Paid Vacation, 401k, Commuter benefits, Phone stipend, Free lunch one day a week,
Hours:
8-5
