Office Manager Position Available In Monroe, Florida

The ideal candidate has prior management experience and will be able to effectively lead and govern our Marathon office. They should be comfortable with time management, decision-making, answering inbound phone calls, handling confidential information, multitasking, managing multiple roles within the position, and more. They should also possess a friendly demeanor so they can effectively interact with office visitors as they are the “front of house” for our office. Responsibilities Provide general assistance as needed to agents to perform their duties in a quick and orderly fashion Communicate information to agents at the request of Managing Brokers or Chief Marketing Officer Follow guidelines and procedures from management Provide new forms and information to agents as directed by Managing Brokers or the Chief Marketing Officer Prepare and distribute monthly floor schedule to ensure that the office is covered during all open hours Assist in preparing for meetings, including agendas and producing reports Schedule and plan all office outings, events, and birthdays Prepare property brochures/booklets as well as postcards, and send to the Marketing team for approval Assist photographer with staging for property shoots when needed Answer phones when up agents are unavailable and respond to caller’s needs as appropriate Go to the mailbox daily, distribute mail promptly, and scan and email to an agent if requested Maintain office files both digitally and in print Order office supplies and track supply levels Order all signage, maintain organization and supply levels in storage areas/units Maintain overall office presentation Maintain office subcontractors and schedule needed maintenance Prepare commission disbursements for accounting Prepare and send monthly reports to Managing Broker & Chief Marketing Officer Participate in yearly leadership and quarterly sales meetings as requested Partner with the accounting team Special projects and other duties may be requested Qualifications 4 year degree preferred or equivalent working experience 3-6+ years of professional working experience in a heavily administrative-based and customer facing support environment People management experience preferred Experience with administrative and clerical work proficiency in Microsoft Office suite Strong organization and time management skills combined with attention to detail and accuracy Excellent communication skills both written and verbal Ability to provide quality customer service Friendly and upbeat demeanor Team player