Business Operations Coordinator Position Available In Orange, Florida

Business Operations Coordinator Bijoux Med Spa Orlando, FL Job Details Full-time $70,000

• $80,000 a year 2 days ago Benefits Employee discount Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel Management Vendor management Mid-level Microsoft Office Medical scheduling EMR/EHR Driver’s License Calendar management Customer relationship management Healthcare management Human resources Medical billing QuickBooks Organizational skills Payroll Front desk Budgeting Office management Contract negotiation Leadership Communication skills Full Job Description “`Duties“` Support human resources functions, including employee onboarding, benefits administration, and record keeping Overseeing the recruitment, training and scheduling of staff members.

Keeping records of employee files including but not limited to employment agreements, tax forms, licenses, and trainings Collecting and submitting payroll (distrubuting and collecting employee I-9’s and W-2’s and submitting them to the IRS, calculating gross pay, submitting to payroll company) Running monthly collection reports of service providers. Assisting in putting together quarterly performance reviews for staff members. Manage vendor relationships and negotiate contracts as necessary Assist with budgeting and financial management tasks, such as tracking expenses and processing invoices. Assist in managing the spa’s budget, including revenue generation, expense control, pricing strategies, and financial reporting. This may involve overseeing sales targets, expense tracking, and profitability analysis. Quarterly review of supply list to check for better pricing between different vendors. Oversee office supplies inventory and place orders as needed Keeping track of retail inventory weekly Help ensure compliance with relevant laws, regulations, and industry standards, particularly those related to medical spa treatments, licensure, sanitation, and patient privacy (HIPAA compliance). Maintain and update calendars, ensuring accuracy and timeliness Handle incoming and outgoing correspondence, including mail, email, and phone calls Collaborating with clients to understand their needs and goals and recommending appropriate treatments or services. Identifying opportunities for growth and expansion, such as introducing new services, expanding client demographics, or forming partnerships with medical professionals or other businesses. Running Payroll “`Skills“`

• Strong organizational skills with the ability to prioritize tasks effectively
• Proficient in office management software and tools, such as Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks
• Excellent calendar management skills to coordinate schedules and appointments
• Knowledge of clinical procedures and front desk operations
• Experience in vendor management and contract negotiation
• Familiarity with budgeting processes and financial management principles
• Basic understanding of human resources practices and procedures

Note:

This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization. Summary As an Office Manager, you will be essential in overseeing daily office operations and ensuring a smooth workflow. You will utilize your core skills in office management, communication, and organization to support administrative functions. Your premium skills in budgeting, vendor management, and human resources will enhance operational efficiency. Additionally, your relevant experience with front desk duties and Microsoft applications will help maintain a professional environment. Join our team to contribute to our organizational success and foster a productive workplace. Experience in medical billing is a plus. There is opportunity for Bonuses in addition to base salary

Job Type:

Full-time Pay:

$70,000.00

• $80,000.

00 per year

Benefits:

Employee discount

Schedule:

8 hour shift Monday to Friday No weekends

Work Location:

In person