Business Office Manager Position Available In Palm Beach, Florida

Job Description:

Introduction Are you looking for a unique position? We have an opening for afull-time Business Office Manager. You will play a key role in twovery important functions of this position. You will providebusiness office services requiring experience in AP/AR, billing,overseeing the Concierge services, and providing all officefunctions, and performing general Human Resource duties such asassisting managers with hiring, onboarding, payroll, and othergeneral HR functions. Join our dynamic team, where you will play apivotal role in overseeing and optimizing our administrativeoperations. You will lead a dedicated team, ensuring efficientoffice management, financial oversight, and seamless coordinationof resources. If you are a proactive leader passionate aboutenhancing business processes, we invite you to contribute to ourorganization’s success and drive impactful change. You must haveprior experience working in the Senior Living industry. Job Responsibilities

• Oversee daily operations of the business office to ensureefficiency and effectiveness
• Manage accounts payable andreceivable, ensuring timely processing and reconciliation
• Developand implement office policies and procedures to enhance workflowand productivity
• Supervise, train, and evaluate office staff,providing guidance and support as needed
• Coordinate with otherdepartments to facilitate communication and streamline processes
• Prepare and manage budgets, forecasts, and financial reports forthe office
• Maintain accurate and organized records of financialtransactions and office activities
• Ensure compliance with companypolicies, regulatory requirements, and industry standards
• Assistin strategic planning and decision-making by providing relevantfinancial insights
• Handle customer inquiries and complaints,ensuring high levels of customer satisfaction
• Manage procurementof office supplies and equipment, negotiating vendor contracts
• Oversee billing operations, ensuring accuracy and adherence toestablished procedures
• Conduct regular audits to identify areasfor improvement and implement corrective actions
• Coordinate andschedule meetings, conferences, and events as needed
• Supportbusiness development activities by providing administrative andlogistical assistance. Job Requirements
• Bachelor’s degree in Business Administration, Management, HumanResources or a related field
• Minimum of 3-5 years of experience inoffice management and Senior Living or a similar role
• Strongleadership and team management skills
• Excellent organizational andmultitasking abilities
• Proficiency in office software, includingMicrosoft Office Suite (Word, Excel, PowerPoint
• Familiarity withfinancial management and budgeting processes
• Strongproblem-solving and decision-making skills
• Excellent verbal andwritten communication skills
• Ability to work independently andhandle confidential information with discretion
• Experience inresource allocation and managing office supplies
• Knowledge ofhuman resources practices and regulations
• Strong customer serviceorientation
• Ability to develop and implement office policies andprocedures
• Experience with project management tools andmethodologies is a plus
• Strong attention to detail and analyticalskills PI478f4b80f60b-37248-37493916