Office Manager Position Available In Palm Beach, Florida

Office Manager Second Horizon Capital Boca Raton, FL

ABOUT SECOND HORIZON CAPITAL

Second Horizon Capital is an impact investment firm that partners with communities to transform large-scale, underinvested commercial properties into vibrant destinations and local economic engines. We uniquely honor our role by investing in, supporting, and stewarding each community that we join. Our focus is to bring community stakeholders, including municipalities, business owners, community groups, tenants, and end-users to the forefront in reinvigorating community hubs. By driving long-term value enhancement, seeking more equitable outcomes, and partnering with local stakeholders, we work to enhance our communities as well as the properties themselves.

POSITION SUMMARY

The Office Manager will oversee a variety of tasks that include administrative management, accounting/bookkeeping, and human resources coordination. The Office Manager is responsible for supporting the Managing Partners and operating clearly and effectively with a focus on communication and prioritization. This role is ideal for someone who enjoys maintaining structure, supporting teams, and handling financial tasks with accuracy and discretion.

KEY RESPONSIBILITIES

• Schedule and maintain appointments and manage contact lists for Managing Partners.
• Organize details for employee travel, investor meetings, and company events.
• Record expenses and payables in QuickBooks and complete monthly bank reconciliations.
• Complete accurate bi-weekly payroll and processing.
• Assist in preparing and coordinating company communications, including brochures, pamphlets, and presentations.
• Manage and research outside vendors, including payroll, information technology, bookkeeping, and office supplies.
• Maintain records of financial transactions, including receipts, bills, and other documents.
• Assist in developing, implementing, and maintaining office policies and procedures.
• Support external accountants with documentation for audits, tax filings, or financial reporting.
• Receive and sort incoming mail and deliveries from office located in Boca Raton.
• Process reimbursements and track vacation, sick time, and personal days for employees.
• Transcribe meeting summaries; prepare conference call and staff meeting minutes.
• Assist with onboarding new employees.

QUALIFICATIONS

• High school diploma or equivalent required. College degree preferred.
• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.
• Proficient in Microsoft Office 365 suite (Outlook, Excel, PowerPoint) with high level of general computer competency.
• Proficiency in QuickBooks and payroll systems (e.g., Insperity PEO).
• Organized with meticulous attention to detail and follow-through.
• Self-starter – ability to work well alone and with others.
• Excellent written and verbal communications skills.
• Ability to work with a small and entrepreneurial professional staff; flexibility in supporting other team members and other functions as needed.
• Friendly and outgoing personality, a sense of optimism and enthusiasm, and dedication to teamwork.
• Must have unrestricted work authorization in the United States.

BENEFITS

Competitive benefits package, including health, dental, and vision coverage, 401(k), FSA, and HSA options.

TO APPLY

Send cover letter and resume to careers@secondhorizon.com. You must include “Office Manager” as the subject line of the email — please include how you found out about this opportunity. No phone calls or faxes, please. Second Horizon Capital is an equal opportunity employer and committed to diversity and inclusion in the workplace. Individuals seeking employment at Second Horizon are considered without regards to race, color, religion, creed, age, marital status, gender, national origin, ancestry, physical or mental disability, medical condition, sexual orientation, family and medical leave status, or any other status protected by federal, state or local law.

Job Type:

Full-time Pay:

$60,000.00 – $80,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Health savings account Paid time off Vision insurance

Work Location:

Remote