Office Manager Position Available In Pasco, Florida

Office Manager Custom Air Conditioning and Air Quality, LLC Zephyrhills, FL Job Details Full-time $20 – $30 an hour 1 day ago Benefits Paid time off Qualifications Operations management Event planning Mid-level Microsoft Office Human resources Payroll Bookkeeping Leadership Communication skills Office experience Full Job Description Office Manager This role oversees the day-to-day administrative, financial, and operations functions that keep our business running smoothly. It is critical to ensure our team stays organized, processes are efficient, and both customers and vendors receive timely service. Their management is key to ensuring seamless coordination across all departments. Administrative Operations Assist in maintaining a professional and welcoming office environment by ensuring the office is opened promptly and remains fully operational during business hours (8AM-5PM). Manage office supplies, including purchasing and inventory control. Coordinate ordering of essential items such as business cards, uniforms, phones, and tech equipment. Perform light office upkeep to ensure a clean, organized space that reflects the company’s commitment to professionalism and customer comfort, as well as supporting team efficiency. Set up new accounts by preparing welcome packages, defining payment terms, and organizing all required documentation for new clients. Keep staff schedules organized and up to date by maintaining shared calendars (e.g., Google Calendar, in-office boards, ServiceTitan Dispatch Board), ensuring visibility and minimizing scheduling conflicts. Organize monthly and annual paperwork with clear labeling and structured filing systems to allow for quick and easy access to critical documents. Support front-line communication by answering phones, dispatching calls, and assisting customers as needed to keep operations responsive and effective. Financial Responsibilities Process and enter invoices, and payments, accurately and in a timely manner Ensure all house bills are paid promptly, verifying details and keeping accurate records to support financial health and planning. Deposit customer and vendor checks, tracking each payment to confirm proper collection, reporting, and documentation. Communicate with the company’s accountant each month to deliver accurate financial records, including cash logs, merchant statements, and invoice reconciliations. Human Resources Support payroll processing by gathering and reviewing employee time sheets, cross-checking GPS data, and correcting discrepancies to ensure accurate compensation. Ensure employees’ commissions and spiffs are submitted and calculated Enter payroll data into the company’s PEO software system with attention to accuracy and confidentiality. Assist in recruitment efforts, including drafting job postings, reviewing applicants, and coordinating onboarding paperwork to streamline the hiring process. Approve time-off requests while monitoring PTO balances, ensuring adequate staffing and compliance with internal vacation policies. Address employee questions and concerns regarding HR policies, fostering a positive and informed workplace culture. Maintain and update the Employee Handbook as needed to reflect current company policies, procedures, and legal compliance. Skills and Qualifications Proven experience in office administration or operations management Strong organizational and multitasking skills Familiarity with bookkeeping, invoicing, and financial recordkeeping Experience with payroll systems and basic HR practices Proficiency with scheduling tools a plus (Google Calendar, ServiceTitan) Excellent written and verbal communication skills High attention to detail and accuracy Professionalism in customer and vendor interactions Proficiency in Microsoft Office Suite and cloud-based systems Ability to work independently and maintain confidentiality

Job Type:

Full-time Pay:

$20.00 – $30.00 per hour

Benefits:

Paid time off

Schedule:

8 hour shift Monday to Friday Weekends as needed People with a criminal record are encouraged to apply

Work Location:

In person