Office Manager Position Available In Pasco, Florida

Office Manager Aivirtrix Trinity, FL 34655

Job Title:

Office Manager /

Project Accounting Location:

Trinity, FL Employment Type:

Full-Time Position Overview:

Aivirtrix is seeking a highly organized and adaptable Office Manager to support our growing team in Trinity, FL. This is a key role in ensuring the smooth operation of our office and supporting financial and administrative aspects of ongoing construction projects. The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced environment where responsibilities span across project accounting, vendor coordination, executive support, and occasional marketing contributions. This role is perfect for someone who thrives on variety, values teamwork, and is committed to maintaining high standards in both operations and client service.

Key Responsibilities:

Administrative Management:

• Oversee daily office operations and maintain efficient administrative workflows
• Manage digital and physical filing systems, company records, and internal communication
• Support cross-functional teams with coordination and documentation

Project Accounting & Job Costing:

• Track and reconcile project financials, including vendor invoices and change orders
• Collaborate with project managers to maintain job cost accuracy and financial reporting
• Oversee billing cycles, collections, and subcontractor payment applications

Subcontractor & Vendor Management:

• Maintain subcontractor compliance records including insurance, W-9s, and contracts
• Track and update change orders and contract agreements
• Coordinate onboarding and communication with subcontractors

Executive & Leadership Support:

• Provide direct administrative support to company leadership
• Assist with scheduling, reporting, and strategic planning tasks Marketing & Social Media (As Needed):
• Assist with creating and scheduling social media content
• Support basic marketing initiatives and maintain brand consistency

Qualifications:

• 3+ years of administrative experience, preferably in the construction or contracting industry
• Strong understanding of project accounting and job cost tracking
• Proficiency in construction software (QuickBooks, Procore, Buildertrend, or similar platforms)
• Skilled in Microsoft Office Suite and Google Workspace
• Excellent communication, organization, and multitasking abilities
• Self-motivated, dependable, and flexible in a dynamic environment

What We Offer:

• A collaborative and values-driven work environment
• The opportunity to grow with a dynamic and expanding company
• Competitive compensation based on experience
• Flexibility and involvement in meaningful projects

Job Type:

Full-time Pay:

$55,000.00 – $60,000.00 per year

Schedule:

8 hour shift

Experience:

Construction administrative: 4 years (Required)

Location:

Trinity, FL 34655 (Required) Ability to

Commute:

Trinity, FL 34655 (Required) Ability to

Relocate:

Trinity, FL 34655: Relocate before starting work (Required)

Work Location:

In person