Office Administrator Position Available In Pinellas, Florida

Office Administrator

SMG ABA LLC

Saint Petersburg, FL Job Details Full-time $24 – $27 an hour 14 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Accounting software Microsoft Office Administrative experience High school diploma or GED Bachelor’s degree Accounting Data entry Business Administration Business Associate’s degree Bookkeeping Communication skills Entry level Time management Full Job Description

SMG ABA LLC

works as a tight-knit team, and we are proud to make our clients’ goals our own and assist in unlocking their true potential. Summary We are seeking an Office Administrator to join our dynamic team at

SMG ABA LLC.

This role is essential in overseeing administrative functions and ensuring operational efficiency within our firm. The Office Administrator will play a key role in fostering a collaborative environment that supports both personal and professional growth. Responsibilities Professionally greet customers and vendors in-person and on the phone. Take weekly inventory of office supplies, manage orders Prepare FedEx and UPS mailings. Maintain and update documents on the server. Scan and add new files to clients’ folders. Securely email documents to clients via Sharefile. Prepare folders with labels and create new tax year folders on the server. Scan clients’ documents into their folders on the server. Send clients copies of their tax returns and authorization forms for signatures Deposit check and accept credit card payments from clients. Handle Powers of Attorney (POA). Print and mail checks as requested by remote staff. Assist remote staff with printing/scanning documents and other tasks. Assist staff with administrative tasks and offer help as needed Oversee Sharefile and Rightsignature. Assist with email blasts as directed by the director. Post automatic billings in Axcess. Manage tax data Perform other related duties as assigned. Requirements Excellent organizational and time management skills Strong verbal and written communication skills Proficient in Microsoft Office Suite and accounting software Ability to work independently and as part of a team Attention to detail and accuracy in data entry and record-keeping Strong problem-solving skills and ability to handle multiple tasks simultaneously Ability to maintain confidentiality of sensitive information

Education and Experience:

Required:

High school diploma or equivalent Preferred Associate’s or Bachelor’s degree in business administration, accounting Previous experience in an administrative role, preferably within an accounting or financial services firm. Familiarity with bookkeeping and accounting principles is a plus. If you are ready to contribute to a thriving team environment and grow your career in an innovative accounting firm, we invite you to apply today at

SMG ABA LLC

Job Type:

Full-time Pay:

$24.00 – $27.00 per hour Expected hours: 40.00 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift

Work Location:

In person