Office Manager Position Available In Pinellas, Florida

Office Manager

Location:

Safety Harbor, FL Are you excited by the prospect of working for an organization that truly values your contributions, provides opportunities for growth and development, AND gives you a chance to make a difference in the lives of children and families?

WHAT YOU WILL DO

The Office Manager is a exempt position responsible for providing support to Program Director and Assistant Program Director with administrative matters as well as oversee kitchen, housekeeping, and maintenance staff for the UC Program.

Supervisor Responsibilities:

Oversee kitchen, housekeeping, and maintenance staff

Duties and Responsibilities:

Ensuring the Program Director is aware of any concerns regarding the UC Shelter
Completing all purchasing for both the children and program operations in conjunction with the Purchasing Department
Review incident/accident reports, memos, letters, and program forms
Assist Program Director with petty cash funds and related records
Monitor children’s incentive closet
Answer phones and make copies when necessary
Take minutes of meetings as required
Ensure that accurate records are being kept and processed within established timeframes (i.e. daily permanent register, discharges, room charges, admissions, and monthly program narrative reports)
Responsible for all mail being properly sent to and received from family members and children in our care
Develop correspondence, weekly reports, memos, and the implementation of the Director’s internal directive
Perform all other duties as assigned

WHAT WE OFFER

$48,690.72 annual salary
15 PTO Days per year
13 Paid Holidays
Medical, Dental & Vision insurance
Healthcare Concierge
Financial Wellness Program
Dependent Care Flexible Spending Account
Immediate eligibility for 403b Savings Plan with 25% match
Supplementary Accident, Hospital Indemnity and Specified Disease insurance
Paid Life/AD&D insurance
Pet, Legal and Identity Theft programs
Continuous training and professional development opportunities
Mileage Reimbursement
An opportunity to make the world a better place!

WHAT YOU WILL NEED

High School graduate or equivalent
Must have three (3) years of office experience and two (2) years of experience working with children
Type 50 wpm and working knowledge of shorthand
Strong communication and writing skills
Knowledge of office equipment and procedures
Proficient in Microsoft Office Suite and use of a smart smartphone for work tasks
Participate in at least 10 hours of continuing education/training per year
Must obtain CPR and First Aid Certification within the first 12 months of employment
Ability to lift/carry case files, activity supplies, donations, etc., up to 25 pounds
Must be able to work in stressful situations
Proof of Immunization for: Varicella (2 doses), MMR (2 doses), Influenza (1 dose yearly), and Tdap (1 dose)
Bilingual Spanish/Haitian Creole/ English, which are the client’s spoken languages, are preferred
Use of a personal vehicle to transport clients as needed.
Must have a valid driver’s license with current auto insurance coverage

WHO WE ARE

From babies to seniors, Gulf Coast JFCS serves all people in need, regardless of race, religion, culture or gender identity. Our programs span a broad human service spectrum, from behavioral and mental health, child welfare and adoption, family support, job and employment transition, housing, food, transportation or home care assistance for the elderly. GCJFCS offers an opportunity to gain field experience and direct client contact hours for both Bachelor’s and Master’s level practicum and internships. For license-eligible candidates, we offer both individual and group supervision from a Board-Certified qualified supervisor to fulfill state requirements at no cost to the employee.