Assistant Office Manager Position Available In Gwinnett, Georgia

Assistant Office Manager Able Autism Therapy Services Snellville 2121 Fountain Drive, Snellville, GA 30078 Help manage the center with the day-to-day activities and support the Office Manager with long-term goals. Ability to work independently and manage a diverse team, with excellent interpersonal skills and ability to work effectively and compassionately. Satisfy criminal background check, as defined by agency policy. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily Excellent managerial and interpersonal skills Must be able to perform their duties with a positive attitude and serve as a dynamic and positive role model for clients, employees, and peers Possess strong organization and administrative skills Innovative thinker with flexibility in shifting priorities as needed Ability to maximize resources to accomplish key metrics Comprehensive knowledge of home, clinic, school, and community-based operations, functions, and staffing requirements Effective problem-solving and analytical skills Valid and Active RBT certification Valid and active CPR Certification Working knowledge of computer software applications such as Microsoft Word, Excel, Outlook, and PowerPoint Good understanding of the use of technology in the clinical or healthcare fields to track client plans of care, clinical schedules, employee timekeeping, and billing Responsibilities Respond to incoming calls, route calls to the appropriate areas, take and relay messages, and communicate general clinic information to the appropriate employees Manage employees, create schedules, keep track of performance, and assist Office Manager with staffing decisions Call or reach out to referral sources to locate new clients Main point of contact for all employee inquiries regarding equipment, facility maintenance, and supplies management Interface with the public by welcoming and assisting visitors and parents to the clinic Identify maintenance requirements and coordinate with outside vendors to perform building maintenance functions Vacuum and/or throw the garbage as needed Implement staff appreciation and employee engagement initiatives at the direction of the Human Resources Manager or Office Manager Ensure the safety and security of all clients, employees, and guests Ensure that employees have relevant and up to date information for the clinic or company Assist in implementing and maintaining all company policies and procedures Maintain the clinic schedule and keep all information accurate, including contact information and all required paperwork for families and clients Complete schedules for all clinical staff and ensure timely conversion of all appointments Assign new therapists or clients to cancellations to ensure maximum authorization utilization Identify substitute therapists as needed, if authorized for a client, if an employee is unable to deliver their scheduled direct service hours. Maximize utilization of authorized therapy hours and employee availabilities. Ensure families have all company policies and clinic contact information Run Payroll Report Assist with billing Track benefits for employees Provide guidance for efficient and effective processing of client intake and (re)authorization for applicable funding sources to ensure timely commencement and continuance of client services Provide guidance for recruitment needs and ensure timely placement of all new hires Ensure all clinical materials are developed and distributed to clinicians in a timely manner Ensure all materials and office equipment are in good order and taken care of properly by staff Help employees with laminating, cutting, and preparing clinical materials Arrive to the center at least 10 minutes before opening time. Ensure all staff are on time with their start and end times Maintain all resources needed for the clinic to operate efficiently including but not limited to office supplies, clinical materials, maintenance of equipment, and cleanliness of the facility In case of last minute cancellations or emergencies, provide direct therapy until a therapist is available Train new employees and therapists as needed Complete any additional duties given by the

Office Manager Job Type:

Full-time Pay:

$38,000.00 – $42,000.00 per year

Benefits:

401(k) Dental insurance Employee discount Health insurance Paid time off Vision insurance

Schedule:

Day shift Monday to

Friday Language:

English (Required) Spanish (Preferred)

License/Certification:

RBT Certification (Required)

Work Location:

In person