Office Administrator Position Available In Gwinnett, Georgia

Office Administrator Foresite Group, LLC

• 3.

8

Peachtree Corners, GA Job Details Full-time Estimated:

$40.2K

• $49.

4K a year 1 day ago Benefits Profit sharing Wellness program Health savings account Paid holidays Disability insurance Dental insurance Flexible spending account Tuition reimbursement Paid time off Parental leave Vision insurance Opportunities for advancement Flexible schedule Life insurance Referral program Retirement plan Qualifications Microsoft PowerPoint Microsoft Word Civil engineering Microsoft Excel Customer service Microsoft Office Administrative experience High school diploma or GED Proofreading 2 years Communication skills Entry level Time management Full Job Description

ABOUT THE COMPANY

At Foresite Group, we are honored to have been recognized as a Best Firm to Work For over the past 13 years. As a multi-disciplinary engineering, planning, and design firm with offices nationwide, we take pride in leading the industry with our collaborative and responsive services. Our success begins with our people. We work diligently to foster a growth-oriented culture that empowers our team to thrive professionally while maintaining a healthy work/life balance. We want everyone to love working here as much as we do. Our diverse range of services includes Civil Engineering, Landscape Architecture, Structural Engineering, Traffic Engineering, Wireless Services, Mechanical, Electrical, Plumbing and Fire Safety, and Broadband Engineering. Each discipline is backed by a team of dedicated professionals committed to excellence and innovation. Join us and become part of a firm that values your growth and contributions, ensuring a fulfilling and dynamic career.

JOB SUMMARY

We are is seeking a qualified, energetic, and trustworthy candidates for a full-time Office Administrator position for our Peachtree Corners, GA office. This position is vital to the success of the company as it personifies the first impressions of the firm. Candidates must be courteous, welcoming, and professional. They must demonstrate high levels of motivation, flexibility, and positivity.

RESPONSIBILITIES

Reception:

Welcome, greet, and assist all visitors and clients Answer phones and transfer calls to the appropriate associates companywide Assist with scheduling, managing appointments, and updating shared calendars as needed Create FedEx shipments and arrange courier services Handle company vehicle maintenance and tracking information Manage incoming and outgoing mail, printing checks, bank deposits

Office Administration:

Manage office inventory while maintaining purchasing and tracking procedures for tangible office supplies, services, and materials for multiple locations Coordinate with external building and facilities managers to submit maintenance and janitorial service requests Maintain general office tidiness including breakroom cleanup, conference room checks, running dishwasher, replenishing coffee and snacks

General Admin Support:

Provide general project support as needed, including attending internal meetings Assist with preparation of various documents, forms and presentations Assist with setup and preparation of workspace for new hires Assist with organization and scheduling of company events

IT Admin Support:

Handle all shipping for IT equipment

• packing, unpacking, all arrangements Keep equipment organized in server room and inventory updated Arrange employee equipment returns General IT admin support
• maintain Abacus exports, order IT supplies, invoice coding, submit equipment maintenance requests as needed

Executive Assistance:

Coordinate and manage complex calendars, arrange materials for upcoming events Organize and prepare for meetings, including agenda creation, note-taking, action items, and follow-up Assemble expense reports and maintain records Serve as point of contact between executives and internal/external clients Assist with special projects and initiatives as assigned by executives Track internal project timelines and deliverables Conduct research and compile data to aid in decision-making

Hours:

Monday

• Thursday 7:30am
• 5:30pm; Friday 7:30am
• 11:30pm

QUALIFICATIONS

Education:

High school diploma or equivalent (Preferred)

Experience:

Administrative support or executive assistance: 2 years (Preferred) Customer service: 2 years (Preferred)

Work Location:

In person

Skills:

Knowledge of general office administration procedures and practices Ability to work well within a team-oriented, fast-paced environment Ability to prioritize multiple assignments across various teams Proven ability to work well independently or as part of a team Demonstrated ability to learn new tasks and develop personally and professionally High level of self-motivation and initiative Excellent organizational and time management skills Outstanding written and verbal communication High level of interpersonal skills and integrity to interface effectively with clients, vendors, executives, managers, and employees Clerical and proofreading skills Attention to detail Critical thinking Problem solving Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) Capable of operating office hardware (printers, copiers, scanners)

WHAT WE OFFER

Career Advancement Opportunities A supportive and collaborative work environment A work-hard, play-hard mentality with regular social events and peer recognition programs Competitive Pay Comprehensive Health, Dental and Vision Insurance Health Savings Account with Company Match Retirement Savings Plan with Company Match Discretionary Profit-Sharing Program Telemedicine + Teletherapy Wellness Program Company Paid Life Insurance Voluntary Life Insurance Short + Long-Term Disability Insurance Supplemental Insurance Plans Dependent Care Flexible Spending Account Flexible Schedules Paid Time Off Holiday Pay Floating Holiday Parental Leave Professional Development Opportunities Tuition Reimbursement Referral Program