Office Manager Position Available In Gwinnett, Georgia

Office Manager 3.7 3.7 out of 5 stars Snellville, GA Medix is currently hiring for a full-time Office Manager at a close-knit medical clinic in Lilburn, GA! No weekends or Holidays!

JOB DESCRIPTION

HR/Personnel Duties Supervises and coordinates the activities of practice personnel at satellite office. Approves all sick and emergency leave in accordance with practice policy. Establishes and schedules vacations for all satellite office employees. Facilitates the recruiting, hiring, development and evaluation of satellite office staff. Checks references for all potential new hires. Performs employee evaluations for satellite office. (90 days and annually) Creates and administers on-the-job training programs for new satellite office employees as required. Coordinates with Administrator and Administrative Assistant to maintain records for health insurance and other employee benefits. Regulatory Duties Monitors the satellite’s office compliance with various regulatory personnel issues including compliance with FLSA, EEOC, ADA, HIPAA, OSHA, etc. Scheduling Administrative Duties Attends Monthly Board meeting with Administrator and Physicians. Schedules and conducts periodic staff meetings with the satellite office employees to inform the staff of changes in the practice policy and to resolve problems which are affecting operating effectiveness. Prepares and retains minutes of such meetings. Coordinated the competitive bid for capital equipment and routine supply purchases for the satellite office. Maintains overall neatness and cleanliness of satellite office by instructing staff and monitoring cleaning company effectiveness. Supervises the purchase of all office supplies for the satellite office location with advance approval from the physician on items over $1000.00. Maintains record of orders placed and orders received. Monitors expenses. Reviews all invoices received from the various vendors with which the satellite office does business. Checks invoices for accuracy and sends them to the Main Office for preparation of payment. Marketing Duties Assist in coordination of all civic activities of the practice. Coordinate marketing and gratuitous measures to ensure referral base maintenance. Participates in practice development activities. Financial Duties Prepares any monthly system reports for the satellite office, as requested. Ensures that all financial systems are computerized and maintained. Responsible for (maintains and controls) petty cash and change funds. Ensures competitive bids on capital equipment and routine supply purchases for the satellite office. Ensures accuracy of invoice totals for medical and office supplies and forwards invoices for payment to Main Office. Information Technology Duties Assists Administrator in ensuring computer system at the satellite office is operating at maximum efficiency. Develop an in-depth knowledge of the practice management and the electronic healthcare record software through online tutorials and day-to-day experiences watching both the staff and medical providers. Develop ability to be a “first responder” for both hardware and software issues with the ability to fix minor problems having to do with printers as well as other hardware and software issues. Billing/Accounts Receivable/Collections Duties Counsels patients or a family representative about insurance and fees when required. Reviews accounts for possible referral to collection agency or for bad debt write-off,; makes recommendations to Practice Administrator and physicians. Turns accounts to collection agency after review and approval by physicians. Attends periodic Billing Dept. Meetings. Supervisory/Administrative Duties Monitors Staff to make sure that all internal checks and balances are operating efficiently. Attend managed care/coding seminars, as requested. Performs other related duties as required. Maintains strict confidentiality. 3-5 Must Have Skills/Qualifications Graduation from a recognized college or university. Four or more years of progressively responsible experience in a hospital, business office, or multi-physician medical practice is desirable. Possess the tact to deal effectively with patients, physicians and other employees of the practice. Possess the initiative and drive to take a project from its inception to a successful conclusion.

Schedule:

Monday-Friday 7am-4pm

Benefits:

Paid Sick Leave (Medix provides paid sick leave according to state and local sick leave ordinances) Health Benefits / Dental / Vision (Medix Offers 6 different health plans: 3 Major Medical Plans, 2 Fixed Indemnity Plans (Standard and Preferred), and 1 Minimum Essential Coverage (MEC) Plan. Eligibility for health benefits is based on verifying that an average of 30 hours per week during the first 4 weeks of the work assignment has been met. If you meet eligibility requirements and take action to enroll, you will be covered no earlier than 60 days into your assignment, depending on plan selection(s).) 401k (eligible on the first 401k open enrollment date following 6 consecutive months on assignment. 401k Open Enrollment dates are 1/1, 4/1, 7/1, and 10/1)

Short Term Disability Insurance Term Life Insurance Plan For California Applicants:

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance (FCIHO), Los Angeles Fair Chance Ordinance for Employers (ULAC), The San Francisco Fair Chance Ordinance (FCO) , and the California Fair Chance Act (CFCA). This position is subject to a background check based on its job duties, which may include patient care, working with vulnerable populations, access to financial and confidential information, driving, working with heavy machinery, or working in a warehouse or laboratory environment. Due to these job duties, this position has a significant impact on the business operations and reputation, as well as the safety and well-being of individuals who may be cared for as part of the job position or who may interact with staff or clients.