Office Administrator Position Available In Caddo, Louisiana

Office Administrator Outerlink Global Solutions Shreveport, LA 71107 Outerlink Global Solutions is seeking an Office Administrator for North Flight Data Systems in Shreveport, LA . Our Mission and Vision At Outerlink Global Solutions, we are driven by a commitment to revolutionize the industry through the seamless integration of cutting-edge data science and communication technologies, all aimed at enhancing safety and reliability standards. We deeply acknowledge the invaluable, often lifesaving, contributions our customers make to our communities.

Our mission is clear:

to pioneer innovative solutions that proactively detect, prevent, and mitigate risks, ensuring that each flight surpasses the safety benchmarks set before it. Through relentless research, development, and steadfast collaboration with our customers, we strive to establish new paradigms in aviation safety. Our ultimate goal is to significantly diminish the likelihood of accidents and incidents, providing unparalleled peace of mind to crews and aviation stakeholders across the globe. Driven by our unwavering dedication to our customers, we continuously evolve our technologies to shape a future where air operations are not only efficient but inherently safe. Our vision extends beyond mere success; it encompasses a world where operational excellence benefits all involved parties. We aim to become the global leader in advancing aviation safety and reliability through the seamless integration of cutting-edge data science and technologies novel to aviation. We envision a future where every flight is not just safe, but exceeds all safety benchmarks, ensuring the utmost peace of mind for passengers, crews, and aviation stakeholders worldwide. Our Goal Our goal is to find qualified candidates who value our mission and contribute to our Company culture and values of integrity, safety, customer commitment, excellence, and collaboration. We invest in the well-being of our employees.

The following benefits are offered:

Medical & Dental Insurance for employee & family insurance premium paid 90%, Vision Insurance for employee & family insurance premium paid 100% | Short- and Long-Term Disability insurance premium paid 100% | Basic Life Insurance for employee paid 100% | 401k = matching contributions of 100% of salary deferrals on contributions of up to 3% of gross salary & 50% of salary deferrals on contributions on an additional 2% of gross salary | PTO (11-21 days annually depending on experience and length of employment) | Paid Holidays = 7 | Tuition assistance available | Travel reimbursements available

Job Title:

Office Administrator Reports To:

Office Manager Location:

Shreveport, LA Pay Class:

Hourly, Non-exempt •Pay will vary depending on various factors including location and level of experience.• Job Objective The Office Administrator supports day-to-day office functions with a primary focus on shipping and receiving, documentation, and operational systems such as Metro.

Aero. This role provides key assistance in processing purchase orders, managing invoices, and maintaining accurate inventory and compliance documentation. The Office Administrator ensures seamless execution of administrative tasks in support of production and quality assurance. Essential Functions Maintain and record minimum inventory levels, ensuring alignment with purchasing requirements. Periodically check shelf-life status of inventory units and verify correct labeling. Generate and track purchase orders, work orders, sales orders, and RMAs. Utilize Metro.

Aero to manage inventory records and job documentation. Perform receiving inspections, verifying shipments for visual damage and accuracy against purchase orders. Process and maintain accurate records for all shipping and receiving activities. File, scan, and preserve shipping and receiving paperwork per NFDS Quality Manual. Create and maintain accurate invoices and billing documentation. Maintain current vendor W-9 documentation and track vendor survey responses. Support document control including regular updates to NFDS forms and records. Routinely review purchasing, sales, RMAs, invoicing, vendor audits, and customer records for accuracy and completeness. Prepare and support weekly accounting tasks, mail handling, and NFDS reports (monthly, quarterly, annual). Assist with internal communication and coordination between inventory, manufacturing, and quality teams. Perform additional duties as required. Knowledge, Skills, & Abilities (KSA) Proficient with Microsoft Word, Excel, Outlook, and basic inventory control systems Strong organizational skills and attention to detail in a high-volume environment Ability to follow established procedures and comply with aviation documentation standards Effective communication skills and professionalism in written and verbal interactions Experience working with purchase orders and inventory coordination Ability to maintain confidentiality Education & Experience High School Diploma or GED equivalent required 5-7 years administrative or office support experience Familiarity with aviation documentation or manufacturing operations a plus Experience with inventory systems preferred Basic accounting or invoicing experience helpful Physical Demands Must have the ability to sit, stand, walk, reach with fingers, hands and arms, balance, stoop, kneel, crouch and climb Must have the ability to handle and lift objects weighing 10 pounds and occasionally lift and/or move up to 25-50 pounds Specific vision abilities required by the job include: close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus Work Environment Multi-room workspace including a shared office, manufacturing floor, and inventory control room Office environment with standard equipment including computers, phones, photocopiers, filing cabinets, and fax machines Noise level is usually moderate Work Status, Schedule, & Travel Full-time, 40 hours/week Monday-Thursday 7:00 a.m. – 4:30 p.m.; Friday 7:00 a.m. – 12:00 p.m. Overtime may be necessary depending on workload No regular travel required •Outerlink Global Solutions does not have a Visa Sponsorship program at this time• Outerlink Global Solutions is committed to employees, customers, and the community to promote diversity and inclusion by developing policies, programs, and procedures that foster a work environment where differences are respected and employees are treated fairly. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or nation origin. Outerlink Global Solutions prohibits discrimination or harassment of any kind and ensures Equal Employment Opportunity (EEO) to all aspects of the relationship between Outerlink Global Solutions and its employees, including recruitment, employment, promotion, transfer, training, working conditions, wages and salary administration, employee benefits, and application of policies.

Job Type:

Full-time Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance

Schedule:

Monday to Friday Application Question(s): (REQUIRED

QUESTION

) Please name and describe the inventory management system with which you have experience. (REQUIRED

QUESTION

) Would you describe your proficiency with Microsoft Word and Microsoft Excel as (a) beginner, (b) intermediate, or (c) advanced? (REQUIRED

QUESTION

) Please answer BOTH of the following questions: (A) Are you familiar with FAA forms and procedures? (B) If not, do not answer this section. If so, please provide more information.

Experience:

Administrative:

5 years (Required) Shipping & receiving: 1 year (Preferred) Purchase order creation: 1 year (Required) Maintaining documents based on a quality manual: 1 year (Required) Office administration or support: 5 years (Required) Inventory management: 1 year (Required) Ability to

Commute:

Shreveport, LA 71107 (Required)

Work Location:

In person