Office Manager-Comptroller Position Available In Hampden, Massachusetts

Office Manager-Comptroller Position Purpose/Summary Responsible forsupervising complex clerical work and administrative support for thedepartment. Makes decisions and uses considerable independent judgmentin regard to policy and operation based on knowledge gained throughexperience. Ensures rules and regulations of the department are abidedby, particularly in the areas of interdepartmental City payrolls andaccounts and supervision of specialized clerical work. Work is performedunder the supervision of the City Comptroller. Supervision may beexercised over clerical staff. Essential Functions Processes contractsby assigning contract numbers, finalizes contracts after they are fullyexecuted, and scans into the Munis contract module. Supervises andcoordinates the accounts payable invoice pre-audit process. Processesweekly vendor warrant, special warrant, and payroll vendor warrant.

Coordinates office of professional development including both on-siteand off-site training. Manages the Comptroller?s office operating budgetincluding pre-hearing requisitions, purchase orders, and invo ices forapproval and payment. Performs complex and specialized clerical work.

Oversees specialized clerical help involved in billing, answeringcomplaints, preparing or processing departmental expenditures,performing various accounting and bookkeeping functions, payrollpreparation and dispersion. Knowledge, Skills, and Abilities Requiresability to supervise the core function of the Comptroller?s office toensure adherence to all local and federal rules and regulations. Strongskills in mathematics in addition to written and verbal communicationskills. Proficient with Microsoft Office programs and Munis operatingsystem. Ability to maintain complex records and prepare periodicreports. Ability to establish and maintain effective workingrelationships with other employees and the general public. Requiresmaking decisions with considerable independent judgment in regards todepartmental policies and operations, particularly in the areas ofprocessing payrolls, contracts, council orders, accounts payable andfinancial statements. Education and Experience Associates degree inbusiness administration or related field. Five years of experience inorganizing and coordinating office operations in order to ensureorganizational effectiveness.