Office Manager – Advising Center and Family Engagement (part-time) Position Available In Middlesex, Massachusetts

Office Manager – Advising Center and Family Engagement (part-time)

Category:

Contract/Hourly

Subscribe:

Department:

Family Engagement

Locations:

Framingham, MA

Posted:

Jun 17, 2025

Closes:

Open Until Filled

Type:

Part-time
Position 

ID:

189357

Share About Framingham State University:

Framingham State University was founded in 1839 for a singular purpose – meeting a public need to promote the public good. At our founding as the nation’s first public normal school, that need was for comprehensively educated public school teachers who would, in turn, promote an educated citizenry. FSU continues to offer exceptional teacher education programs, and while we are proud of our roots as a teachers’ college, we have grown far beyond them. Public need continues to evolve, and FSU right along with it. Our students and alumni are making waves in the fashion industry, designing nutrition plans for professional athletes, writing for major media and news organizations, working for Fortune 500 companies right here in Framingham, and so much more. FSU is a proudly public and truly transformative institution offering accessible, affordable educational opportunities that integrate an academically challenging liberal arts education with workforce preparation programs in a highly personalized teaching environment. Our programs have expanded, but our purpose and commitment to public education for the public good remain steadfast. FSU currently enrolls about 3,000 undergraduate and 1,200 graduate and professional students, offers 60 undergraduate and graduate programs in the arts and humanities, behavioral and social sciences, and professional fields, and enrolls 48% BIPOC students and 54% first-generation college students in our undergraduate programs. We are deeply committed to inclusive excellence and strive to promote a culture of equity and antiracism. This commitment has earned FSU seven Higher Education Excellence in Diversity (HEED) Awards from INSIGHT Into Diversity and led to our recognition in the 2024 Great Colleges to Work For program. We encourage applications from those who share our commitment to promoting a diverse, welcoming, and inclusive community. FSU is ideally situated between Boston and Worcester on land originally stewarded by the Nipmuc people for thousands of years. FSU and the surrounding area are steeped in history, achievement, and innovation and provide access to urban hotspots, verdant landscapes, natural and cultural amenities, and diverse communities. Our founding motto, LIVE TO THE TRUTH, was said at the end of each class by beloved first principal, Cyrus Peirce, who sought to discover and teach “truth in theory and principle…truth in spirit and motive…truth in manner and form…truth intellectual and truth moral.” Early leaders found this motto “speaks of sincerity of spirit…of intensity of effort, of resolution to succeed, of joy in achievement.”

LIVE TO THE TRUTH

aptly reflects our past and our pledge for the future as it continues to guide our institution in practice and endeavor. If you share in this quest for truth and a commitment to living it fully, make the next chapter of your career the best chapter at Framingham State University. Learn more about our career opportunities at www.framingham.edu/careers.

Job Description:

GENERAL STATEMENT OF DUTIES

The Office Manager plays a vital role in supporting the Offices of Academic Advising and Family Engagement, reporting directly to the Director of Advising and the Executive Director of Family Engagement. This position is responsible for ensuring efficient administrative operations and providing exceptional service to students and families.

SUPERVISION RECEIVED

Executive Director, Family Engagement and Director, Advising Center

SUPERVISION EXERCISED

NA

EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES

Serve as the primary point of contact for visitors to the Advising Center and Family Engagement, offering guidance and information.
Manage incoming phone calls and emails, ensuring prompt and appropriate responses and forwarding to relevant staff as needed.
Assist in budgeting and purchasing processes, adhering to University and Commonwealth protocols.
Coordinate event logistics, including scheduling, planning, and catering arrangements for Advising Center and Family Engagement activities.
Maintain and update websites related to the Advising Center and Family Engagement to ensure current and accurate information.
Manage staff calendars to facilitate efficient scheduling and communication.
Support communication and coordination efforts related to placement testing.
Utilize university content management systems to support the Advising Center and Family Engagement teams effectively.

WORKING CONDITIONS

All work will be performed at a desk with in an office with a provided desktop computer.

Requirements:

MINIMUM QUALIFICATIONS

Proficiency in Microsoft Office Suite. Willingness to learn and adapt to university technology platforms.

PREFERRED QUALIFICATIONS

Bilingual candidates in English and Spanish or English and Portuguese are strongly encouraged to .

Additional Information:

This is a part-time non-benefited, contract position, not to exceed 18 hours per week. The scheduled hours are Monday-Thursday, 9:00-1:30 pm. The pay rate is $23.00 per hour. Additional hours worked outside the regular schedule for events will be adjusted to ensure compliance with the 18-hour weekly limit. Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions. Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law. Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to .