Office Manager – Advising Center and Family Engagement (part-time) Position Available In Middlesex, Massachusetts

Office Manager – Advising Center and Family Engagement (part-time) 4.2 4.2 out of 5 stars 100 State Street, Framingham, MA 01701

Location:

Framingham, MA Category:

Contract/Hourly Posted On:

Tue Jun 17 2025

Job Description:

GENERAL STATEMENT OF DUTIES

The Office Manager plays a vital role in supporting the Offices of Academic Advising and Family Engagement, reporting directly to the Director of Advising and the Executive Director of Family Engagement. This position is responsible for ensuring efficient administrative operations and providing exceptional service to students and families.

SUPERVISION RECEIVED

Executive Director, Family Engagement and Director, Advising Center

SUPERVISION EXERCISED

NA

EXAMPLES OF SPECIFIC DUTIES AND RESPONSIBILITIES

Serve as the primary point of contact for visitors to the Advising Center and Family Engagement, offering guidance and information. Manage incoming phone calls and emails, ensuring prompt and appropriate responses and forwarding to relevant staff as needed. Assist in budgeting and purchasing processes, adhering to University and Commonwealth protocols. Coordinate event logistics, including scheduling, planning, and catering arrangements for Advising Center and Family Engagement activities. Maintain and update websites related to the Advising Center and Family Engagement to ensure current and accurate information. Manage staff calendars to facilitate efficient scheduling and communication. Support communication and coordination efforts related to placement testing. Utilize university content management systems to support the Advising Center and Family Engagement teams effectively.

WORKING CONDITIONS

All work will be performed at a desk with in an office with a provided desktop computer.

Job Requirements:

MINIMUM QUALIFICATIONS

Proficiency in Microsoft Office Suite. Willingness to learn and adapt to university technology platforms.

PREFERRED QUALIFICATIONS

Bilingual candidates in English and Spanish or English and Portuguese are strongly encouraged to apply.

Additional Information:

This is a part-time non-benefited, contract position, not to exceed 18 hours per week. The scheduled hours are Monday-Thursday, 9:00-1:30 pm. The pay rate is $23.00 per hour. Additional hours worked outside the regular schedule for events will be adjusted to ensure compliance with the 18-hour weekly limit. Framingham State University conducts criminal history and sexual offender record checks on recommended finalists prior to final employment for all positions. Framingham State University is an equal opportunity employer. The University considers all qualified candidates without regard to race, color, sex, age, national origin, disability status, Veteran status, gender identity, gender expression, sexual orientation, genetic information, or any other characteristics protected by law. Members of underrepresented or minoritized groups, women, veterans, persons with disabilities, and all persons committed to equity, diversity, and inclusive excellence are strongly encouraged to apply.