OPERATIONS / OFFICE MANAGER Position Available In Washington, Maine

Operations / Office manager
Smithereen Farm
Date Posted March 17, 2025
Location Pembroke, ME
Category Agriculture / Business
Job type Full-Time

COMPANY DESCRIPTION

About Smithereen Farm, Pembroke, and Downeast Maine Our organic farm business contains many parts: A complex organic farm business
Five greenhouses for nursery/seedling production
Farming and wild harvesting of algae and herbs
Value-added processing of farm products
Farmstore
Farm-based hospitality program with summer camps, residential educational courses, partnerships
Hipcamp/ Airbnb agri-tourism Educational rentals of the campus We live and work in a most beautiful place. Our operations take place across a decentralized campus including: Grey Lodge, where the Smithereen Farm office is housed on the second floor of a beautiful historic building next to the Pennamaquan River in Downeast Maine, with the Smithereen Farmstore located on the ground floor.. Directly across the street is the Minke Kitchen, our cooperative commercial kitchen available for use by Washington County food producers. Smithereen Home Farm, a diverse saltwater farm overlooking Cobscook Bay, boasting super diverse gardens, orchards, four greenhouses, and 400 fruit and berry bushes. Blueberry Land and Cranberry Land, our certified-organic barrens, where we cultivate U-pick wild blueberries and cranberries. At Blueberry Land we host Hipcampers.
Reversing Hall, a former Odd Fellows Hall housing an agricultural library and film screening area, which we manage in collaboration with Greenhorns. Off-campus, there are hiking trails and nature adventures in every direction. This place provides direct access to beautiful farms and local, organic food, as well as beautiful people, quaint seaside towns, lovely architecture, and it’s flat enough to bike everywhere! It is remote here, but very beautiful.

JOB DESCRIPTION

Office and Operations Manager — Role Description Details Full-time position (40 hours/week equivalent) In-person in Pembroke, Maine $25/hour for initial 30-day trial period $64,500 annual salary after initial 30-day trial period Single-occupancy room in shared housing included in compensation Family housing and relocation incentives available Employer-funded health plan included after 30-day trial period About the role We are looking for someone passionate about small business administration, co-design and management who wants to work in regenerative agriculture in rural Maine. This position enacts shared office management with Severine Welcome (Owner, CEO) and Terran Welcome (Farm and Facilities Manager) in the Smithereen Farm office. This is a position for someone very skilled at administration and creative management. For an interested, committed, and competent candidate, this role has the potential to grow into a Director of Operations role in the future, with increased compensation, leadership capacity, and agency. This role is a centralized, “go-to” administrative role, making sure that operations are smooth. The Office/Operations Manager watches over the production and producers of all the parts of the farm business this includes: farmstore, Hipcamping and other venue rentals, the production and sale of value-added products (VAP), creation and dissemination of marketing (including Mailchimp newsletters), management and payment of invoices in and out, coordination of staff/HR, and this role maintains a view into the entirety of our diverse operation. We seek for this role an individual who has discipline and good work etiquette, who is responsible and accountable, who is precise and emotionally mature, and who is committed to our mission and the follow-through required to achieve our mission.

Essential duties and responsibilities:

Bookkeeping and budget making/ vetting
Sales/ accounts and wholesale accounts management management in collaboration with kitchen manager
Payroll oversight
Property management, restoration project management
Insurance oversight
HR financial oversight
Organic certification paperwork and follow ups
Business development, research and procedural updates
Licensing Business development
Administrative support of Severine and Farm business
Project management/ special projects/ research

Skills:

Quickbooks basics for pulling monthly sales reports
Google docs/ google drive
Mailchimp
Wordpress / WordPress commerce plugins
Square, Faire, Shipping software, and pulling reports
Spreadsheets
Filing and ordering capacity
Kindness, patience, solidarity, loyalty, self-starting, attention to details, strong communication
Preference for a degree in business, accounting, MFA or equivalent administrative experience
Preference for a background in small business administration
Preference for familiarity and fluidity with agriculture, education, non profit, artistic practices
General computer / software / technology literacy
Integrity and detailed focus
Able to work with creative people in a diverse, fast paced, educational work environment

COMPENSATION

this position is: salaried, 50k-75k

APPLICATION INSTRUCTIONS

this job’s deadline has passed

DEADLINE

April 01, 2025 Read More