Business/Office Manager & Bookkeeper Position Available In York, Maine

Business/Office Manager & Bookkeeper HeRO Hospitality Ogunquit, ME 03907 We are a growing hospitality business in the Ogunquit, Maine area. We currently have 7 inns/bed & breakfast properties, as well as a restaurant. This is an exciting time for our business and we are looking to hire someone who will establish business/office systems and to support our growth. The ideal candidate will be organized, has exceptional interpersonal skills, is self motivated, and is creative. We are fun and team orientated group who support each other. We also have General Managers and our Chief Executive Officer is local, and we who all work together to support the business. Overall, this position will provide business and office support for all our properties, as well as to support our other Managers and Chief Executive Officer to be successful.

Primary Duties:

• Manage and oversee daily office operations and organization
• Coordinate and schedule appointments and meetings, and take minutes as appropriate
• Handle incoming and outgoing correspondences
• Ensure effective communication within the office, within the company, and with external stakeholders
• Support business marketing efforts, including overseeing website development and improvements, social media, and other advertising platforms and efforts.
• Administer our reservation and restaurant system platforms (i.e. Resnexus and Toast).
• Provide front desk support, including greeting visitors and answering phone calls, including assisting with guests looking to make reservations and selling gift certificates.
• Assist with special and group bookings, as well as other needs of guests.
• Assist with some human resource functions, including hiring team members, scheduling, timekeeping, payroll, and benefits
• Coordinate training and development programs for team members
• Lead budgeting and financial record keeping and reporting
• Assist with business planning
• Write company policies and procedures
• Plan and organize company events
• Assist with budgeting and tracking of company financials, including utilizing QuickBooks for financial transactions, data entry, and reporting
• Assist with shopping and ordering of goods and materials and maintain office, inn, and restaurant supplies, as well as equipment inventory
• Provide administrative duties to support our CEO.

Qualifications:

• Proven experience as an Office or Business Manager or in a similar role is ideal
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google e-mail, chat, and sheets, etc. and Quickbooks (or an ability to learn)
• Understanding of creative platforms, such as Adobe Express
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Knowledge or ability to learn payroll processes and procedures
• Familiarity with budgeting principles
• Ability to maintain confidentiality of sensitive information
• Posses a strong solution based perspective We would love to hear from you if you are a detail-oriented individual with excellent organizational skills, strong communication abilities, and have experience in office management, as well as that you are a fun and energetic person.

Our ideal candidate will be self motivated and driven, and possess skills to help organize and grow our business. Please apply with your updated resume highlighting your relevant experience.

Job Type:

Full-time Pay:

$50,000.00

• $60,000.

00 per year

Benefits:

Employee discount Flexible schedule Paid time off Professional development assistance

Schedule:

Day shift Monday to Friday Weekends as needed

Work Location:

In person