Office Manager Position Available In Hancock, Mississippi

Office Manager 3.9 3.9 out of 5 stars

Bay Saint Louis, MS Overview:

CAM Industrial Solutions has a long history delivering industry-leading maintenance and turnaround services and power operations as part of the storied legacy companies this business has belonged to. Some of our customer relationships extend back more than 60 years. This is an exciting opportunity for the right candidate to become part of the team as CAM stands up as an independent company and leads the way in the industrial services sector.

Position Summary:

The Office Manager provides administrative support services in a fast paced and detailed environment to the Site Manager and management team as required in an efficient, timely, and professional manner for day-to-day business activities at site. Responsibilities Research, compile, summarize, and analyze information to formulate correspondence and respond to various enquiries from internal and external sources. Organize meetings by preparing agenda/action items, booking meeting rooms, setting up audiovisual equipment, etc. Daily timekeeping for all CAM site employees in both the CAM time system and client system Process invoices Maintain projects from setup to closeout Ensure that projects are billed according to contract commercials and in a timely manner. Complete unbilled analysis Reconciles between D365 and Customer System Research Aging Invoices when invoices have not been paid Accounts Payable, process invoices and expenses Makes sure all Third Party billing is billed properly in the correct month Documents and maintains weekly/monthly reports as required by the Site Manager Responsible for records management as it relates to the CAM File Management System. Makes recommendations for continuous improvement Anticipates and initiates appropriate action in conserving the Site Manager’s time and demonstrates a high level of discretion in dealing with the client, manager, employee contacts and highly confidential or sensitive information. Handles highly confidential, sensitive and/or critical information, files, records, and reports Maintain strong lines of communication with the site teams Other duties as directed by supervisor or manager

Qualifications:

2-3 years’ experience as an Office Administrator Ability to understand, interpret, and effectively carry out both oral and written instructions in completing work assignments under a minimum of direction and supervision. Strong organizational and time management skills Strong computer skills – Excel, payroll data entry Knowledge of TRACK, IQN, AES, Field Glass is a bonus Able to work in tight deadlines and fast paced environment Ability to deal effectively with people in a tactful, informative manner. Excellent communication skills and a sense of caring for people. Work with confidential information Ability to handle stress Flexibility to work overtime including weekends to meet deadlines Equal Employment Opportunity CAM Industrial Solutions is an equal opportunity employer, and we thrive on our differences for the benefit of our employees, our customers, and our community. It is our policy to provide equal opportunities in all decisions related to hiring, training, and promoting regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status or any legally protected characteristic or class.

Physical Requirements:

Selected candidates must be able to complete the following physical functions including but not limited to climbing, balancing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and other repetitive motions with or without reasonable accommodation.