Office Administrator [UDHG] Position Available In Rockingham, New Hampshire

Office Administrator [UDHG] 3.4 3.4 out of 5 stars 13 Delaware Dr, Salem, NH 03079 Unified Door & Hardware Group (UDHG), a Foundation Building Materials company, is a premier distributor and solutions provider for the commercial door and hardware industry across North America. With a focus on quality, service, and expertise, UDHG partners with contractors, builders, and architects to deliver comprehensive door, frame, and hardware solutions for a wide range of projects. Headquartered in New Jersey, UDHG operates with a strong presence across the United States, supported by a team of dedicated professionals. Our Core Values of Safety, Customer Commitment, Teamwork, Integrity, and Excellence serve as the foundation of our success, driving superior service and trusted partnerships throughout the industry. Position Overview The Office Administrator supports interdepartmental collaboration by enhancing communication, improving organizational efficiencies, and assisting all departments with documentation needs. Responsibilities include managing phone calls and general email lines, distributing information to the appropriate departments, and preparing essential documents to support preconstruction and estimation efforts. Key Responsibilities 1. Administrative Support Manage incoming calls, emails, and correspondence, ensuring timely and professional communication. Prepare and maintain project documentation, including contracts, submittals, RFIs, and change orders. Assist in preparing bid packages and maintaining bid logs. Upload and maintain accurate project data in the Fieldwire application. 2. Office Management Maintain office supplies and equipment, coordinating with vendors as needed. Ensure office organization, cleanliness, and compliance with safety standards. Manage schedules for meetings, project milestones, and staff assignments. 3. Financial & Payroll Support Process invoices, expense reports, and accounts payable/receivable. Support union payroll administration, including maintenance of monthly logs and reconciliations. Assist in tracking project budgets and expenses. 4. Human Resources Support Maintain field records, including certifications and training logs. Coordinate onboarding for new employees, including union membership documentation. Manage time tracking and attendance/hour records for field personnel to comply with BRJP and similar resident engagement programs. 5. Construction-Specific Tasks Update project schedules, working closely with project managers and superintendents. Qualifications 2+ years of office administration experience, ideally in the construction industry Familiarity with union construction processes and terminology is a plus Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Experience with construction management software (e.g., Procore, Fieldwire) is highly desirable Basic accounting knowledge is a plus Excellent organizational and multitasking abilities Strong written and verbal communication skills Ability to work independently and collaboratively in a team-oriented environment UDHG Benefits A friendly and supportive work environment Competitive pay and incentives For full-time employees, benefits include Medical, Dental, Vision, Life, Disability, and 401(k) plans. Career growth opportunities Unified Door & Hardware Group, a Foundation Building Materials company, is committed to providing equal employment opportunities to all individuals, including those with disabilities. In accordance with the Americans with Disabilities Act (ADA) and applicable state and local laws, we ensure reasonable accommodations are provided to enable qualified individuals with disabilities to perform the essential functions of their job. If you require an accommodation during the application process or while employed, please contact Human Resources for assistance. Unified Door & Hardware Group, a Foundation Building Materials company, is an Equal opportunity Employer. We value diversity and inclusion and are dedicated to creating a workplace where all employees feel respected and empowered. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability status, genetics, veteran status, or any other characteristic protected by federal, state, or local law.