Office Manager Position Available In Rockingham, New Hampshire

Office Manager Oliver Mechanical Inc – 3.6

Londonderry, NH Job Details Estimated:

$57.3K – $73.3K a year 14 hours ago Qualifications Google Suite Vendor management Mid-level Microsoft Office 3 years Driver’s License Bachelor’s degree Organizational skills Budgeting Office management Communication skills Time management

Full Job Description Description:

The Office Manager is a key role, ensuring the seamless operations of OMI’s corporate office and satellite site(s). This is an excellent opportunity for a proactive, people-oriented professional who thrives in a fast-paced, team-centered environment The Office Manager will manage all aspects of the facilities, ensuring that they are safe, well-equipped, and well-functioning. They are the central point of contact for all employees, vendors, and activity at the offices. In addition, they are the day-to-day contact for corporate IT and telecommunications needs. And they plan all corporate events and employee engagement activities. This role requires strong organizational skills, proactive problem-solving, and the ability to manage multiple priorities and vendors with professionalism and discretion. The ideal candidate will be high energy, positive, and aligned with the OMI company values.

Requirements:

Oversee day-to-day facilities operations at the main office, ensuring a safe, clean, and fully functioning workspace. This includes but is not limited to: Manage facilities-related vendors and equipment Maintain supplies for the facility, including office supplies and storage closets Establish seating charts and coordinate employee moves Be the on-site face of OMI, including welcoming guests, answering general inquiry phone calls, and receiving mail and packages Manage facilities improvement and repair projects Collaborate with the warehouse manager Develop and revise any relevant policies and logs Serve as the onsite liaison for IT, phone, and virtual meeting systems, to include vendor management, provisioning, issue troubleshooting, and employee training Lead event planning for milestone leadership meetings and special company events Plan and execute employee engagement activities, including appreciation events, recognition programs, employee gifts, and charitable initiatives. Coordinate ordering of employee uniforms Maintain internal resources such as the company directory, internal resources site, and corporate calendars Support employee onboarding and offboarding with HR, running point for IT resources, uniforms, gifts, and desk arrangements, among others Execute ad hoc projects for the Head of Corporate Operations Provide occasional administrative support for the owner. Assist select field staff with travel and expenses for off-site training. Manage facilities budget to within +/-5% of target

Skills & Qualifications:

Can-do, roll-your-sleeves-up mindset with the ability to identify solutions independently and act purposefully to resolve pressing issues Organized with attention to detail Excellent time management skills with a proven ability to manage multiple priorities, meet deadlines, and prioritize tasks Solid judgment, leveraging available resources to make smart decisions or request necessary support Well-honed interpersonal skills, including the ability to work with colleagues of diverse skill sets, tenures, and levels Strong verbal and written communication skills Professional, friendly, and service-oriented demeanor Adept at coordinating vendors and managing budgets Strong knowledge of Microsoft Office and Google Workspace with the flexibility to learn new systems

Education & Experience:

Bachelor’s degree or equivalent work experience. 3+ years in office management, facilities coordination, or operations support Experience with vendor management and coordinating cross-functional activities Familiarity with office equipment, facilities systems, and workplace safety principles Proficiency with Google Suite. Experience with Zoom, GoTo, related tools is a plus Valid driver’s license

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer Must be able to lift 25 pounds at times

Location & Schedule:

This role requires 100% on-site work. It may occasionally require travel to other facilities, vendor locations, etc. This role may occasionally require work outside of traditional office hours

Essential Functions:

Adheres to established company policies and procedures