Office Administrator Position Available In Bergen, New Jersey

Office Administrator Capable Cubs Therapy – 3.2 Paramus, NJ Job Details Full-time $45,000 – $50,000 a year 12 hours ago Benefits Health insurance Dental insurance 401(k) Tuition reimbursement Paid time off Vision insurance 401(k) matching Qualifications Administrative experience (1-2 years) Computer literacy Mid-level Microsoft Office Administrative experience Organizational skills Appointment scheduling 2 years Communication skills Full Job Description Overview We are seeking a proactive, organized, and detail-oriented Office Administrator to join our team. This individual will play a key role in ensuring smooth daily operations at our center, particularly in managing morning staff scheduling and supporting the administrative needs of the office. The ideal candidate thrives in a fast-paced environment, has excellent communication and problem-solving skills, and enjoys being the go-to person for keeping everything running efficiently.

Hours:

Monday through Friday 7:15am-3:45pm Key Responsibilities Scheduling & Staffing Operations Oversee and manage daily scheduling, including creating, updating, and adjusting staff schedules. Respond quickly to morning call-outs, reassign staff or arrange appropriate coverage to ensure smooth center operations. Coordinate daily substitution needs and communicate updates to staff clearly and promptly. Administrative & Front Office Support Serve as the first point of contact at the front desk, greeting visitors and answering phone calls in a friendly, professional manner. Handle new client intake processes, including answering inquiries, collecting documentation, and assisting with onboarding logistics. Receive, sort, and manage deliveries, mail, and shipments to the center. Office Management Track inventory of office and clinical supplies; place orders to ensure the center remains well-stocked and functional. Assist with data entry, filing, maintaining organized digital and physical records, and other clerical tasks. Provide general support to the leadership team as needed, including participating in meetings and Experience & Qualifications Minimum of 2 years prior experience in an administrative, scheduling, or office coordination role. Experience doing administration at a healthcare services company is strongly preferred. Strong computer literacy, especially with tools Microsoft Office; experience with scheduling or practice management systems is a plus. Excellent organizational skills and attention to detail. Proven ability to multitask and respond to unexpected changes with composure and problem-solving. Professional, friendly demeanor with strong verbal and written communication skills.

Job Type:

Full-time Pay:

$45,000.00 – $50,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Tuition reimbursement Vision insurance

Schedule:

Monday to

Friday Work Location:

In person