Executive Assistant/Office Manager Position Available In Essex, New Jersey

Executive Assistant/Office Manager Hope For Ukraine Roseland, NJ 07068 • Hybrid work Hope For Ukraine is non-profit organization in Roseland, NJ that has been working in Ukraine since 2016 tackling various humanitarian issues on the ground. Overview We are seeking a highly organized and proactive Executive Assistant/Office Manager to support our leadership team and ensure the smooth operation of our office. This role is essential in managing administrative tasks, coordinating events, and providing exceptional support to enhance productivity. The ideal candidate will possess strong multitasking abilities, attention to detail, and a commitment to maintaining a professional office environment. Responsibilities Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements. Perform data entry tasks accurately and efficiently to maintain up-to-date records. Serve as a personal assistant by handling correspondence and transcribing meeting notes. Manage office supplies inventory and coordinate procurement as needed. Utilize QuickBooks for basic accounting tasks, including invoicing and expense tracking. Operate phone systems to manage incoming calls and direct them appropriately. Organize and plan company events, meetings, and team-building activities. Maintain filing systems for both physical and digital documents to ensure easy access to information. Assist with clerical duties such as typing reports, memos, and other documents as required. Skills Proficiency in data entry with a high level of accuracy. Experience as a personal assistant or in an administrative role is preferred. Knowledge of Canva, G Suite and WordPress required. Strong understanding of phone systems and effective communication skills. Excellent organizational skills with the ability to manage multiple tasks simultaneously. Capable of planning events with attention to detail and creativity. Competency in typing and transcribing documents efficiently. A proactive attitude towards problem-solving and improving office processes. Fluent in English and some Ukrainian preferred but not necessary. Join our dynamic team where your contributions will be valued, and your professional growth will be supported!

Job Type:

Full-time Pay:

$50,000.00 – $60,000.00 per year

Benefits:

Flexible schedule

Schedule:

Monday to

Friday Work Location:

Hybrid remote in Roseland, NJ 07068