Project/Office Manager Position Available In Essex, New Jersey

Project/Office Manager Lefko Brothers West Orange, NJ 07052

Job Title:

Project/ Office Manager Location:

West Orange, NJ Job Type:

Full-time (Work in-person)

Compensation:

$70,000- $90,000 (Based on experience)

About Us:

Left Brothers is a dynamic and growing construction team based in West Orange. Specializing in residential and/or commercial construction. We pride ourselves on quality craftsmanship, professional service, and a collaborative team culture. We are seeking a detail-oriented and proactive Office Manager to keep our operations running smoothly and support our growing team.

Position Summary:

The Office Manager plays a critical role in the day-to-day administration and operations of our real estate building office. This position will be responsible for managing office systems, supporting project teams, coordinating with vendors, assisting with permits and documentation, and acting as a key point of contact for internal and external communications.

Key Responsibilities:

Office & Administrative Management Oversee the daily operations of the office, ensuring it is organized, efficient, and well-stocked. Manage incoming calls, emails, mail, and visitors with professionalism. Maintain office calendars, coordinate meetings, and assist with scheduling for project managers and leadership. Order office and job site supplies as needed. Project & Operations Support Assist with document control, project paperwork, and tracking deadlines. Help with permit applications, contractor licenses, and compliance documents. Coordinate with architects, engineers, municipalities, and subcontractors as needed. Track and manage subcontractor insurance certificates and W-9s. Accounting & Financial Coordination Assist with basic bookkeeping tasks such as invoicing, expense tracking, and purchase orders. Communicate with vendors about billing issues and ensure timely payments. Help maintain budget tracking documents for construction projects.

Qualifications:

Required:

Bilingual- Fluent in Spanish Proven experience as an Office Manager, Administrative Manager, or similar role (preferably in real estate, construction, or development). Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication skills. Proficiency with Microsoft Office Suite, Google Workspace, and project management tools. Familiarity with permit processes, construction documents, or AIA contracts is a plus.

Preferred:

Experience with QuickBooks, Buildertrend, Procore, or similar construction/project management software. Knowledge of real estate development or property management operations.

Compensation & Benefits:

Competitive salary based on experience Paid time off and holidays Professional development opportunities Growth potential within a fast-paced and supportive team environment

Job Type:

Full-time Pay:

$70,000.00 – $90,000.00 per year

Benefits:

Employee assistance program Life insurance Paid time off Retirement plan

Schedule:

8 hour shift Monday to

Friday Work Location:

In person