Office Manager/Bookkeeper Position Available In Union, New Jersey

Office Manager/Bookkeeper Max Plumbing and Heating INC Hillside, NJ Job Details Full-time $25 – $30 an hour 1 day ago Benefits Health insurance Paid time off Qualifications Bilingual Spanish Staff supervision Medical office management Supervision officer experience (3-5 years) Medical office experience Mid-level Administrative experience Medical administrative support Attention to detail Calendar management Financial record maintenance Human resources QuickBooks Organizational skills Working as a supervision officer Office management Microsoft Outlook Calendar Administrative experience (3-5 years) Communication skills Office management experience (3-5 years) Office record organization Full Job Description Overview We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong administrative skills and have experience in medical office management. This role requires excellent communication abilities, attention to detail, and a knack for multitasking in a fast-paced environment. As an Office Manager, you will play a crucial role in ensuring the smooth functioning of our office while supporting our team and enhancing overall productivity. Must be Bilingual-Spanish or Portugese. Responsibilities Manage day-to-day office operations, ensuring efficiency and effectiveness in all administrative processes. Oversee calendar management, scheduling appointments, and coordinating meetings for staff. Handle budgeting tasks, including monitoring expenses and preparing financial reports. Maintain payroll records and assist with human resources functions as needed. Utilize QuickBooks for financial tracking and reporting. Manage phone systems to ensure effective communication within the office and with clients. Develop and implement organizational systems to streamline office procedures. Provide support to staff by addressing administrative inquiries and resolving issues promptly. Ensure compliance with relevant regulations and maintain confidentiality of sensitive information. Qualifications Proven experience in medical office management or similar administrative roles. Strong organizational skills with the ability to prioritize tasks effectively. Excellent communication skills, both verbal and written, to interact with staff and clients professionally. Proficiency in using QuickBooks and other relevant software applications. Familiarity with payroll processes and human resources practices is preferred. Ability to manage multiple responsibilities while maintaining attention to detail. Experience with calendar management and scheduling tools is essential. A proactive approach to problem-solving with strong decision-making capabilities. Join our team as an Office Manager where you can contribute your expertise while fostering a positive work environment!

Job Type:

Full-time Pay:

$25.00 – $30.00 per hour Expected hours: 40 per week

Benefits:

Health insurance Paid time off

Schedule:

8 hour shift Monday to Friday No weekends Ability to

Commute:

Hillside, NJ 07205 (Required) Ability to

Relocate:

Hillside, NJ 07205: Relocate before starting work (Preferred)

Work Location:

In person