Bookkeeper/Office Manager Position Available In Dutchess, New York

Bookkeeper/Office Manager P.J. Exteriors, Inc. 1589 Route 376, Wappingers Falls, NY 12590 Office Manager

• PJ Exteriors, Inc.
• Part-Time with flexible schedule Part-time position with a flexible schedule for a small business in the construction and roofing industry, Wappingers Falls, New York.

We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee our daily office operations and ensure a smooth and efficient work environment. The ideal candidate will be a self-starter with proven experience in general bookkeeping, utilizing QuickBooks Online and managing a variety of office procedures. You will be a key player in supporting our team and contributing to our overall success.

Responsibilities:

Bookkeeping & Financial Administration:

• Manage day-to-day bookkeeping tasks, including processing invoices, payments, and receipts.
• Utilize QuickBooks Online to accurately record financial transactions, including the correct application of sales tax based on location and product/service.
• Reconcile bank and credit card statements.
• Process weekly payroll with payroll provider.
• Prepare insurance audits as requested.
• Maintain accurate financial records and documentation, including monthly sales tax filing.
• Assist with budget tracking and expense management.

General Bookkeeping:

• Maintain accounts payable and accounts receivable records.
• Assist with month-end and year-end closing procedures.
• Ensure compliance with relevant financial regulations, including sales tax regulations in New York State.

Office Operations & Administration:

• Organize and maintain physical and digital filing systems.
• Handle incoming and outgoing mail, packages, and deliveries.
• Manage phone calls and act as a point of contact for customers.
• Assist with onboarding new employees (e.

g., paperwork, office setup).

Qualifications :

• Minimum 1 year experience with strong proficiency in QuickBooks Online is essential.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Proven experience as an Office Manager or in a similar administrative role with significant bookkeeping responsibilities.
• Solid understanding of general bookkeeping principles and practices, including the application and reporting of sales tax in New York State.
• Excellent organizational, time management, and multitasking skills.
• Exceptional attention to detail and accuracy.
• Ability to work independently, prioritize tasks, and meet deadlines.
• A proactive and problem-solving attitude.

To Apply:

Interested candidates are invited to submit their resume and a cover letter outlining their relevant experience and qualifications to info@pjexteriors.com. Application Deadline – June 23, 2025.

Job Type:

Part-time Pay:

$20.00 – $25.00 per hour Expected hours: 15 – 25 per week

Benefits:

Paid time off

Work Location:

In person