Office Manager/Executive Assistant Position Available In Erie, New York

Office Manager/Executive Assistant Glendale Realty Services Group 2040 Military Road, Tonawanda, NY 14150

Office Manager Job Summary:

The Office Manager will oversee the general administrative functions and activities of the office.

Supervisory Responsibilities:

Oversees the daily work activities of the office.

Duties/Responsibilities:

Performs or facilitates maintenance of office equipment including cleaning, maintenance, and repairs. Provides clerical support when needed to assist staff with assigned administrative duties such as answering phones, sorting, and distributing mail, and preparing documents. Maintains inventory of office supplies; orders new supplies as needed. Maintains office files; implements an efficient system for other staff to access files and records. Performs other related duties as assigned. Provides support to Senior Management Team such as maintaining comprehensive and accurate corporate records, documents, and reports. Ensure that urgent and priority correspondence, scheduling issues, etc. are communicated in a timely and effective manner. Provides internal support for all IT issues with outside vendors including computers, phones, internet, etc. Organize meetings, including scheduling and sending reminders when applicable. Planning company sponsored events. Participate in the organizing of employee team building events. Meet with vendors regarding copier leases for each portfolio office. Assist in the oversight and adherence to company policies, practices, and procedures.

Required Skills/Abilities:

Extensive knowledge of office management procedures. Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Proficient with Microsoft Office Suite. Absolute discretion and confidentiality. Excellent time management skills with the ability to organize a daily workload of priorities meeting deadlines in a fast-paced quickly changing environment.

Education and Experience:

Bachelor’s degree (Preferred) Experience as an Office Manager Technical IT knowledge and experience Rent Manager software experience (Preferred)

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Glendale Development provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Glendale Development complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.