Executive Assistant/Office Manager Position Available In Kings, New York

Executive Assistant/Office Manager White Whale Real Estate New Smyrna Beach, FL 32168

• Hybrid work Do you LOVE supporting a busy entrepreneur, managing schedules, organizing inboxes, learning how to respond and initiate communications on behalf of someone, helping & supporting with marketing tasks (must have familiarity or be able to learn to use basic video equipment), helping with daily tasks as well as larger projects? Do you embody our Core Values?
• Customer Happiness
• Contribution
• Integrity
• Courage
• Focus on gratitude
• Attention to detail
• Extreme Ownership
• Perseverance
• Confidentiality
• Vulnerability We’re looking for a driven and dedicated executive assistant to the Brokers of our Real Estate Organization, Chris Schwarz & Tim Loomis.

This is a full-time, hybrid position! Your job will be to work directly with Tim & Chris, playing an integral role in managing the organization of their calendar, helping support systems, upholding excellent communication, and assisting with everything from tiny, mundane tasks to larger, business-moving projects. Our ideal candidate has a high level of organizational skills and the ability to handle/manage stress as well as pivot when necessary without frustration. Resiliency and grit are must-have skills to exceed in this role. The ability to create and implement processes & structure from a simple idea or concept is ideal. Clear, concise communication and an understanding of time efficiencies are a must. The ideal candidate possesses a natural spirit of contribution and volunteerism, and a strong initiative to seek out what needs to be done and DO IT. Is this you? Responsibilities

• Provides complete administrative support
• Understands Google Suite, Gmail, Sheets, Docs, and can work seamlessly within these programs
• Helps create & build efficiency systems to drive productivity within the team
• Handle data entry tasks with accuracy and attention to detail
• Assist with the preparation of documents using electronic signature software
• Supports Management with a “will-do” attitude, no task too big or too small
• Is punctual, organized, able to take constructive criticism, and has a growth mindset
• Is committed to building something special; this is a ground-floor opportunity working directly with high-producing, high-capacity individuals who are working to build something BIG Qualifications
• Administrative Experience – 2+ years experience preferred
• Quickbooks and/or financial reporting experience with P&L/Balance Sheets a plus
• Follow Up Boss and/or other CRM experience a plus
• Effective communication skills (ability to “close the loop”)
• Technologically savvy; basic knowledge of Google Suite including Gmail, Google Calendar, Sheets, Docs, Sites
• Ability to prioritize tasks & to-do’s
• Takes initiative
• Is an implementer – can take a project and see it through, driving outcomes at every step along the way
• Isn’t afraid to push back and believes “the best idea always wins”, regardless who has the idea
• Is HIGHLY organized
• Has a BIG passion for supporting someone and being a part of something larger than themselves

Job Types:

Full-time, Contract Pay:

$42,000.00 – $48,000.00 per year

Benefits:

Flexible schedule People with a criminal record are encouraged to apply

Work Location:

Hybrid remote in New Smyrna Beach, FL 32168