Office Administrator Position Available In New York, New York

Office Administrator
City Beet Kitchens
351 W 42nd St, New York, NY 10036, United States
Full Time • Salary ($55k)

Expires:

Jul 13, 2025 90 people viewed
Required Years of Experience 2 years Job Details Project Renewal is a leading non-profit organization with the mission of ending the cycle of homelessness by empowering men, women and children to renew their lives with health, homes, and jobs. Our comprehensive and integrated 24/7 programs are designed to offer the holistic care our clients need. With a staff of 950+ and an annual budget of $120 million, Project Renewal is one of the larger social service nonprofits in New York City. Administrative Coordinator, CBK Events City Beet Kitchens $55,000 +

Overtime Program Description:

City Beet Kitchens is a mission-based catering company. We were established in 1995 as “Comfort Foods”, and rebranded in 2015 to “City Beet Kitchens”. We cater to all organizations for all events – from galas to homeless shelters, and plated sit-down meals to boxed lunches.

Overall Responsibilities:

The Administrative Coordinator, working with the Director and Senior Events Manager, will be responsible for maintaining the smooth running of the CBK Events kitchen and back office.

Essential Duties and Responsibilities:

The essential duties of the Administrative Coordinator include but are not limited to the following activities: Liaison between kitchen and drivers to ensure deliveries go out completed and on time
Communicate with customers to relay any delays or delivery issues
Print out orders and labels for kitchen
Assist when needed with packing up orders
Gather supplies needed for staffed catering events
Enter and receive invoices into Accounts Payable system
Order supplies for office and kitchen
Maintain office organization
Create monthly orders for standing customers
Conduct research into potential new customers and assist in outreach
Track receivables, communicating with clients to facilitate payments
Receive and process credit card payments
Reconcile invoices and payments with finance department
Format menus, flyers, and promotional materials
Provide back up for Senior Events Manager and Director of Events for processing orders
Work with the Executive Assistant to facilitate New Hires and HR status changes
Work staffed events as needed
Create materials for meetings with executives of Project Renewal
Maintain social media presence with regular posts on

Facebook & Instagram Qualifications:

Bachelor’s degree or equivalent
3+ years of administrative
2+ years of food services and/or catering
Superb organizational skills and strong administrative
Highly reliable, detail-oriented, and resourceful team
Ability to balance priorities on multiple tasks and maintain workflow in high pressure
Initiative to take on assignments with minimal
Solid computer skills with knowledge of MS Office (Word, Excel, PowerPoint, ), Quickbooks, and social media.
Knowledge of POS (toast) and expense tracking software (XtraChef) a plus
Strong sales and communication skills – verbal and written
Strong knowledge of and skills in social media
Ability to work with team members and coordinate between teams This position is four days onsite/ one day from home 8:30am-4:30pm with additional work on evenings and weekends for special events

Compensation Details Compensation:

Salary ($55,000.00)

Benefits & Perks:

Health Insurance, Dental Insurance, Vision Insurance, Paid Time Off, 401k, Commuter Benefits, Overtime Required Skills Time Management Customer Service Orientation Problem Solving Skills Attention to Detail Team Collaboration Adaptability Research Skills Outreach Skills Gallery
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