Office Manager Position Available In New York, New York

Office Manager
Frida Escobedo Studio

Employer:

New York, NY, US

Location:

Tue, Jun 17 ’25
Posted on: $85,000 – $105,000 annually

Pay:

Frida Escobedo Studio is seeking an experienced and highly organized Office Manager to join our New York team. This is a pivotal role that supports the smooth and effective daily operations of our Studio, ensuring that our creative team has the structure and support needed to thrive. The ideal candidate is proactive, detail-oriented, and has a strong understanding of both administrative systems and New York State and City employment regulations.

Key Responsibilities:

Administrative & Operational Support Manage day-to-day Studio operations, maintaining an organized, well-functioning, and professional work environment Coordinate meetings and prepare the Studio for client-facing meetings, including managing catering when needed Order and maintain office supplies, manage the Studio library and model shop Coordinate with external vendors and service providers, including IT support and office cleaning teams Oversee software license renewals and management for the NYC office Executive & Cross-Office Coordination Coordinate travel logistics for Frida Escobedo’s visits to and from NYC in collaboration with the Mexico City Executive Assistant Track NYC-based reimbursable expenses and ensure timely submission and documentation Liaise with the Mexico City office manager to coordinate payments and workflows on joint projects Financial & Accounting Oversight Collaborate with the Studio’s accountant to process vendor payments and support bookkeeping as needed Assist with budget tracking and ensure accurate accounting practices in alignment with internal standards HR & Compliance Onboard new employees and coordinate necessary employment documentation Manage Studio benefits programs, including healthcare offerings and retirement fund enrollment Maintain and regularly update the Studio’s employee manual to remain compliant with New York State and City labor laws Implement Studio policies and provide administrative support for attendance tracking, paid time off, and sick leave Assist with managing employee visa requirements when applicable Studio Culture Plan and execute Studio events and social gatherings Help foster a positive, inclusive, and collaborative workplace culture

Qualifications:

Minimum 5 years of office management or administrative experience, ideally in a creative or architecture setting Strong working knowledge of New York State and City labor laws and employment practices Excellent organizational and time-management skills Clear written and verbal communication skills Basic accounting/bookkeeping knowledge Proficiency with Microsoft Office, Google Workspace, and cloud-based collaboration tools Ability to handle sensitive information with discretion Spanish language skills a plus

Compensation:

This is a full-time role based in New York City, with an annual salary ranging from $85,000 to $100,000, depending on experience. The Studio provides a comprehensive benefits package, which includes health insurance and a generous paid time off policy.

To Apply:

Please submit your resume and a brief cover letter outlining your interest and qualifications to: hr@fridaescobedo.com