Office Manager (Part-Time, Permanent) Position Available In New York, New York

Office Manager (Part-Time, Permanent) Mayta + Sebastian Architecture 215 West 40th Street, New York, NY 10018

Location:

Midtown Manhattan, NYC (In-Person)

Schedule:

Monday to Friday, 10:00 AM – 4:00 PM (30 hours/week) Mayta + Sebastian Architecture D.P.C. is seeking a proactive, reliable, and highly organized Office Manager to support daily operations in our Midtown Manhattan office. This part-time permanent position plays a vital role in keeping our team of 20 running smoothly across two international offices. The ideal candidate is confident, professional, takes ownership of the space, and brings a calm and mature presence to our creative and fast-paced architectural environment. Key Responsibilities Office & Administrative Operations Serve as the first point of contact for guests and deliveries Manage mail distribution and coordinate messenger or courier services Answer main phone line and direct calls professionally Maintain office organization, shared spaces, and supply areas Track and reorder office supplies, kitchen items, and maintenance needs Coordinate building access, visitor registration, and basic IT support requests Maintain and water plant wall and assist with light upkeep of office aesthetics Support document printing, filing, and scanning as needed Ensure the office remains clean, organized, and welcoming Team & Project Support Support internal scheduling, meeting coordination, and room setup Assist with onboarding/offboarding logistics (e.g., desk setup, key returns) Track team certifications and coordinate required trainings Assist with internal events, lunches, birthdays, and office celebrations Coordinate deliveries, errands, and purchasing of minor office furnishings or snacks Monitor task status and help follow up on to-dos for office readiness Coordination of Principal’s timesheets in BQE based on google calendar entries. Review Timesheet submissions status, and work with operations and team members are allocating their time properly. Coordination & Reporting Report directly to the firm’s Managing Principal, Hannah Sebastian De Mayta Coordinate day-to-day task flow with Operations Manager Jodi-Ann Daniels Provide weekly summary reports each Thursday outlining completed work Communicate proactively if scheduling or task adjustments are needed Marketing & Branding Support Coordinate with the BIM team for business cards and marketing materials. Research and coordinate the purchase of firm-branded swag and merchandise. Plan and coordinate office holiday decorations and events. IT & Office Maintenance Provide IT support for team members (laptops, printer, WiFi, etc.). Research and secure Principal approval for office decor and equipmen t and coordinate installation. Run office errands as needed (printing supplies, containers, etc.). Qualifications 2+ years of experience in office management, administrative coordination, or studio support Strong communication and multitasking skills Professionalism and maturity in handling confidential or sensitive matters Reliable, consistent, and proactive with attention to detail Familiarity with Google Workspace, Trello, and basic IT troubleshooting a plus Experience in architecture, construction, or design environments is a bonus Why Join Us? Mayta + Sebastian Architecture D.P.C. is a diverse and growing firm recognized for high-quality design, restoration, and compliance-focused work across New York City and Lima. This role offers the opportunity to become a foundational part of our close-knit NYC team—supporting meaningful work while maintaining a work-life balance in a consistent, structured part-time role. Compensation & Benefits $30/hour, paid biweekly Part-time schedule of 30 hours/week Health insurance (for eligible employees after waiting period) Paid holidays and PTO Opportunities for annual bonuses 401(k) with company matching Office lunches, team events, and professional development support

To Apply:

Please email your resume and a brief cover letter to luz@maytasebastian.com, copying hannah@maytasebastian.com, jodi-ann@maytasebastian.com, and raul@maytasebastian.

com with the subject line:

Office Manager Application – [Your Name] . We are looking to fill this position as soon as possible and will reach out to selected candidates for interviews on a rolling basis.

Job Type:

Part-time Pay:

$25.00 – $30.00 per hour Expected hours: 30 per week

Benefits:

Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person