Office Manager Position Available In Westchester, New York

Office Manager Brooke St. Staffing White Plains, NY 10601

Overall Description:

Position reports to Pastor/Administrator and Parochial Vicar. Position is part time. for now 19 hours per week Normal workdays are Monday to Friday, Days/Hours will be defined upon hire. Changes to workdays are scheduled through Pastor/Administrator and Parochial Vicar. Normal hours and workdays may be adjusted in the case of some duties (e.g. counting Sunday collection or a major Parish event). However, in no case would work hours exceed 19 hours per week without the expressed agreement between the Pastor/Administrator and Parochial Vicar.

Regular Duties:

Administrative

• o Assist & oversee Monday morning collection counting o Layout weekly bulletin
• work closely with fathers for content o Maintain parish website and facebook pages.

o

Maintain Parish Database:

Enter/Update/Delete parishioners o Manage weekly Flocknote emails o Manage food & beverage, office and church purchases. o Maintain & prepare monthly priest schedule and stipends with the Pastor. o Advise Pastor on any administrative issues. Accidents

• o Ensure all accidents whether employee (Workers Compensation Insurance) or Parishioner/visitor (Liability Insurance) are reported in a timely manner to ADNY. o Prepare all forms for Workers Compensation Board Telephone System / Answering Service
• o Maintain telephone system and make regular updates with answering service. Rectory Wi-Fi, CCTV and Computer Network
• o Maintain CCTV & Wi-Fi system in Rectory, safeguard access code. o Oversee and work closely with IT person. Parish Email
• help monitor and respond/forward parish emails and inquiries. Parish Bulletin & Announcements
• o (Mondays) Assist in preparing weekly announcements and submit to fathers. o Help prepare and proof Parish Bulletin using proper grammar, spelling and punctuation and submit to fathers. Parish Administrative Assistant (Cont’d) Parishioner Roster & Offering Envelopes
• o Assist with new parishioner registrations. (Parish database, flocknote email/text database, D.P.Murphy database for envelopes, WeShare database for online giving and email ADNY of all new additions as well as changes). o Assist with recording offering envelopes in parish software. o Assist in preparing year-end tax receipts as requested. Funeral Arrangements
• Assist in coordinating all activities associated with funerals, i.e. schedule Mass, arrange for music, notify proper people via text, etc. Mailings
• o Help prepare and coordinate all parish mailings with office staff. Monthly Parking
• o Assist in registering new parkers, send out late payment emails.

o Help maintain an up to date database of monthly parking donations. o Help ensure parking papers and updated every year. o Work closely with custodian/groundskeepers to monitor the parking lots.

Special Duties:

Work with the fathers to maintain smooth work flows with coverage during vacations. Online Parish Calendar

• coordinate and keep up to date with office staff.

Aid the Pastor in ensuring that all Archdiocesan policies are adhered to. Obtain required licenses for fundraising and other parish activities.

Regular contact with parish tenants:

YMCA, Neighbors Program & CND Sisters. Maintain file on Rectory appliances and service contracts. Act as primary contact for all utilities (ConEd, Optimum, etc.) Coordinate all necessary inspections/services for Parish property between providers and parish employees. Work with Facilities Manager and Custodians

• Weekly contact with all maintenance staff about all maintenance issues.
• To ensure that all city inspections required by White Plains are completed on time (e.

g. boilers, exhaust hood, sprinklers, fire extinguishers, etc.) __________________________ __________________________ __________________

Job Type:

Part-time Pay:

$25.00

• $28.

00 per hour

Schedule:

4 hour shift

Work Location:

In person