Office Manager Position Available In Chester, Pennsylvania

Office Manager Eddy Homes, Inc. 790 East Market Street, West Chester, PA 19382

Title:

Office Manager Supervisory Position:

No Reports to:

Division Manager Hours:

Minimum of forty (40) hours per week, typically Monday – Friday, 8:00am – 4:00pm (Evenings and weekends as necessary to complete all tasks required) Position Overview This position is responsible for providing full administrative and organizational support to the Company and its affiliates and managing the corporate office facility. Job Responsibilities

• Serve as the Accounts Payable contact for vendors, addressing inquiries regarding payments and invoices and resolving issues promptly.
• Perform invoice entry for General and Administrative Expenses, Land Development, Purchasing, etc., ensuring proper coding, budget verification, and resolution of discrepancies.
• Reconcile and document credit card transactions.
• Manage the Shared Accounting Inbox, including printing and organizing invoices and Variance Purchase Order (VPO) requests for Project Managers to handle on Thursdays.
• Oversee VPO requests, VPO inquiries, and payment inquiries.
• Submit Variance Purchase Orders as necessary.
• Audit VPO submissions and approvals.
• Conduct weekly reviews with the Purchasing Director.
• Set up new vendors and perform data entry, including distributing paperwork to local vendors and coordinating with Pitt Accounting for complete setup.
• Reconcile and digitize all bank statements.
• Order office supplies for the Corporate Office.
• Handle incoming and outgoing mail, including distribution to relevant departments.
• Maintain the corporate filing system, including invoices, bank reconciliations, and credit card documentation.
• Perform any additional administrative and organizational tasks as assigned.

Direct Reports:

None Core Competencies/Required Skills & Abilities Highly organized with excellent attention to detail Ability to work independently and take initiative without direction Excellent communication and interpersonal skills Strategically creative thinker Advanced technology skills, including all Microsoft Office products Ability to exercise independent judgment Ability to be discreet and maintain confidentiality Required Experience/ Education Associate degree or equivalent experience in Business Administration, Bookkeeping, Accounting, or related fields. Other Requirements (e.g., Travel/ Physical Demands) Some travel is required. Candidate must own or lease a vehicle and possess a valid driver’s license with insurance coverage. This is NOT a remote position. Candidates will be required to report to the Corporate Office.

Note:

This document does not list all duties of the job. You may be asked by management to perform other duties. The employer has the right to revise the Job Responsibilities at any time. This is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.

Job Type:

Full-time Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to Friday No weekends

Work Location:

In person