Office Manager Position Available In Philadelphia, Pennsylvania

Office Manager Metcalfe Architecture & Design Philadelphia, PA 19106 • Hybrid work Metcalfe, an award-winning experience design studio dedicated to thoughtful design and a collaborative studio culture is seeking an Office Manager to manage a variety of critical administrative, human resources, and operational functions. This role plays a vital part in maintaining the smooth daily operations of the studio while supporting staff and project teams. The Office Manager will work closely with the partners, project managers, and staff to ensure HR policies, payroll, benefits, project and contract administration, as well as client invoicing and operational functions are executed seamlessly. This is an excellent opportunity for someone who thrives in a creative, mission-driven environment and enjoys both people-facing and detail-oriented work. Prior experience in a professional services office is preferred. Metcalfe offers : Competitive salary Medical Simple IRA Professional and educational development PTO Hybrid work environment after 90-day onboarding in office

Office Manager Responsibilities:

Oversee company human resource functions, including payroll processing, onboarding/offboarding, insurance plan administration, maintenance of employee records including architectural licensing and serve as point of contact for HR related questions. Provide project and contract administration support to project managers and vendors including preparing and maintaining contract and vendor documents. Collaborate with project managers on monthly invoicing ensuring accuracy of hours and billing phase of the project align with the contract terms. Enter invoices in billing and invoicing software and reconcile project billing, vendor payments and track for overages or remaining balances. Set up all projects in Core (project management system).

Office Manager Qualifications :

5+ years of experience in an Office Manager role including administrative, human resources, and operations support—ideally in an architecture, design, or professional services firm. 2+ years of experience with contract management, invoicing processes and billing software required. Strong working knowledge of human resources/payroll platform-Gusto preferred. Understanding of employee benefits administration, payroll compliance, and human resources best practices. Experience in architecture, design or professional services firm a plus. Highly organized with excellent attention to detail and follow-through. Strong interpersonal skills; able to communicate clearly and effectively. Comfortable working in a collaborative, fast-paced, creative environment. •Please answer all screening questions for consideration.

Job Type:

Full-time Pay:

$85,000.00 – $95,000.00 per year Application Question(s): Do you have a working knowledge of employee benefits administration, payroll compliance and human resource best practices? Please answer yes or no Do you have experience working in a professional services environment? Please answer yes or no

Experience:

Office management: 5 years (Required) Human resources: 1 year (Required) Contract management: 1 year (Required) Invoicing and billing: 1 year (Preferred) Ability to

Commute:

Philadelphia, PA 19106 (Required)

Work Location:

Hybrid remote in Philadelphia, PA 19106