Business Office Manager Position Available In Sumter, South Carolina

Business Office Manager Sumter Terrace 1180 Wilson Hall Road, Sumter, SC 29150 Overview We are seeking a highly organized and proactive Business Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong leadership skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. As the Business Office Manager, you will play a crucial role in supporting our team and enhancing productivity through effective office management practices.

V. DUTIES AND RESPONSIBILITIES

The duties and responsibilities of the Client Service Manager include performing accounts receivable and accounts payable operations, personnel, payroll, funds, government and corporation reports, and other office duties under the direction of the Executive Director and in accordance with state and federal regulations and the established policies and procedures. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities.

VI. FUNCTIONS OF THE JOB A. ESSENTIAL

The following job functions have been determined to be essential of this position. Management reserves the right to modify this list and other functions as deemed necessary. 1. Maintain the bookkeeping system, including monthly summaries. 2. Maintain income and disbursements for the Community. 3. Calculate payroll. 4. Keep detailed records on wages paid. 5. Maintain accounts receivable and payable files. 6. Maintain financial file on each resident. 7. Answer phone and direct calls to others. 8. Complete typing as assigned at least 45 words per minute. 9. Assist Executive Director as requested or assigned. 10. Assist in assuring all necessary forms are completed on time. 11. Assist with Medicaid qualification process in coordination with community resident services. 12. Prepare resident billing. 13. Remain at repetitious task for long periods of time while completing paperwork, etc. 14. Assist in completing recertification/physician visit forms for Medicaid turnaround document. 15. Create and maintain an atmosphere of warmth, optimism, and interest in the needs of residents, families, visitors, and co-workers. 16. Refer difficult and conflicting interactive situations to the Executive Director or department head as appropriate. 17. Maintain privacy of records, conditions and other information relating to residents, employees and community. 18. Perform assigned tasks in accordance with policies and procedures and as instructed by the Executive Director. 19. Comply with established smoking regulations and report violations. 20. Notify supervisor of pending absence or tardiness within the time frame described in the personnel handbook. 21. Follow established smoking regulations and report violations. 22. Perform other related duties as assigned by the Executive Director.

B. OTHER DUTIES

In addition to the essential job functions described above, the following job functions are important to the proper fulfillment of duties: 1. Assist with correspondence. 2. Assist with answering telephone and directing phone calls to proper person or department. 3. File records according to policy. 4. Verify accuracy of daily deposit ticket with cash receipts journal. 5. Utilize computer reports and output. 6. Maintain admissions log. 7. Cross train and become familiar with accounts payable and payroll functions. 8. File correspondence and other records as appropriate. 9. Identify incorrect information that has been entered and correct entries in accordance with established procedures. 10. Assist in reporting and resolving complaints and grievances from residents, families, visitors and employees. 11. Assist with completing forms, reports, etc. that are not considered as essential functions. 12. Assist with supply inventory as directed or assigned. 13. Recognize, respond to and/or report resident emergency situations immediately. 14. Perform emergency procedures such as Cardiopulmonary Resuscitation (CPR).

VII. EQUIPMENT, MATERIAL, MACHINES AND/OR TOOLS USED

The following is a list of the principal equipment, materials, machines, tools, etc., used by the employee. Reports and forms Computer Copy machine Printer Reference books and materials Telephone and fax Calculator Miscellaneous office equipment and supplies

VIII. PHYSICAL STRENGTH REQUIRED

Minimal strength and agility is needed. Must be capable of lifting 25 pounds.

IX. ENVIRONMENTAL CONDITIONS

Because the essential functions of the job of the Business Office Manager often require exposure to bodily functions and infectious waste, diseases, odors and other situations associated with health care, including but not limited to exposure to AIDS, HIV and Hepatitis B viruses involving Risk Classification Categories 2 and 3, environmental and safety conditions will fluctuate. To be qualified for the position of Client Service Manager, an applicant/employee will have the ability to work in an environment conducive to caring for residents without posing a substantial safety or health threat to self or others.

QUALIFICATION STANDARDS A. EDUCATION

It is required that the Business Office Manager has a High School diploma or equivalency. It is preferred that the Business Office Manager has taken post-secondary courses in related subjects such as account receivables, reports, computer operations, etc.

B. EXPERIENCE

It is preferred that the Business Office Manager has at least two years’ experience with proven competence in meeting performance standards related to this position.

C. SKILLS REQUIRED 1.

Problem Solving :

Identifies and resolves problems in a timely manner, gathering and analyzing information skillfully to develop alternative solutions both alone and with groups while using reason even when dealing with emotional topics. 2.

Analytical :

Collects and researches data and synthesizes complex or diverse information. 3.

Customer Service :

Manages difficult or emotional residents, family members, and employee situations, responding promptly to their request for service and assistance, while soliciting feedback to improved service insuring that commitments are met. 4.

Interpersonal:

Focuses on solving conflict and not blaming. Maintains confidentiality. Listens to others without interrupting and keeps emotions under control. Remains open to others ideas and tries new things. 5.

Oral Communication:

Speaks clearly and persuasively in positive or negative situations. Listens carefully and gets clarification. Responds well to questions. 6.

Team Work:

Balances team and individual responsibilities, exhibiting objectively and openness to others views. Contributes to building a positive team spirit. 7.

Planning and Time Utilization:

Consistently plans/coordinates work to achieve maximum productivity and efficiency without sacrificing quality, accuracy and customer service. Meets deadlines in completing job assignments and special projects. 8.

Computer Skills :

Literate in Word and Excel, as well as in basic (Window) environment and downloading reports. 9. Knowledge of federal and state laws as they apply to payroll/benefits. 10.

Written Skills :

Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and is able to read and interpret written information. If you are an enthusiastic professional looking to contribute to a dynamic team while enhancing your career in office management, we encourage you to apply for this exciting opportunity.

Job Type:

Full-time Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift Evening shift Holidays Weekends as needed

Work Location:

In person