OFFICE MANAGER FOR GLOBAL ENGAGEMENT Position Available In Bradley, Tennessee

Accessibility Screen-Reader Guide, Feedback, and Issue Reporting | New window

LEEU LIVE

PORTICO
About
About Lee University
Our Leadership
Quick Facts
College Of Arts And Sciences
School Of Business
Helen DeVos College Of Education
School Of Music
School Of Nursing
School Of Theology & Ministry
Online
Graduate
Encore Program
Library
Student Success
Office Of Undergraduate Research And Scholarship (OURS)
Transcripts And Records

ADMISSIONS

Admissions
Undergraduate
Graduate
Online
Transfer Students
International Admissions
Veteran Affairs
Financial Aid
Parents
Summer Honors
ALUMNI
STUDENT LIFE
Student Life
Campus Recreation And Intramurals
Center For Calling And Career
Chapel Services
Clubs And Organizations
Counseling Center
Health Services
Parents
Racial And Ethnic Relations
Residential Life
Service Learning
Student Concerns
Student Conduct
Student Engagement
Student Life
Student Success
Campus Ministries

ATHLETICS

CALENDARS
NEWS
LIBRARY
CLOSE
ABOUT
ACADEMICS
ADMISSIONS
ALUMNI
STUDENT LIFE
ATHLETICS
CALENDARS
NEWS
LIBRARY
LeeU Live
Portico
Directory

OFFICE MANAGER FOR GLOBAL ENGAGEMENT

Lee University
Full Time
Staff
Under the general supervision of the Director of Global Perspectives and International Programs, the office manager is responsible for assisting the director and coordinating the daily operations of the Office of Global Engagement. The office manager is responsible for streamlining administrative procedures, maintaining study abroad software, supervising student workers, and working independently to ensure the effectiveness and efficiency of the office. The office manager serves the students, faculty, staff, and visitors of Lee University, demonstrating a high professional standard. The position is 40 hours per week, for twelve-months. Within the hours indicated, the office manager must be willing to work during special events as needed, including evenings and weekends.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Provide administrative assistance to the Director of Global Perspectives and International Programs
Receive daily incoming phone calls and assist visiting students, faculty, and staff
Assist the director in recruiting, selecting, orienting, and training student workers
Ensure the quality of student worker contributions by coaching, counseling, and disciplining (when necessary); planning, monitoring, and appraising job results
Assist in managing student worker and travel guide schedules, payroll, contracts, and task lists
Assign student worker tasks and provide work-flow continuity
Assist the director in preparing semester class schedules for cross cultural credit
Purchase and stock office supplies
Report as necessary any office maintenance and custodial needs
Attend and document all office staff meetings and events
Serve as secretary to the Global Perspectives Committee and record minutes at meetings held outside of office hours
Organize and maintain office files
Provide oversight of the study abroad software that manages the information and application process for the Office of Global Engagement
Demonstrate a thorough comprehension and facility for all of the various systems used in managing the software-related processes of the office
Run needed reports and send them promptly to other coordinating offices and sectors across campus (see below)
Oversee and ensure the accuracy of student worker assignments and updates related to software use
Stay abreast of system updates, attend training, and train other office staff on software
Manage office data
Design and share reports created through the study abroad software with trip directors to assist in their trip management duties
Design and share reports created through the study abroad software with other administrative offices that need data regarding Global Perspectives information
Gather photos and other materials from trip directors to use in office promotional materials or for use on the office’s social media
Prepare the materials (trip proposals, individually arranged study proposals, petitions for exception) for the Global Perspectives Committee
Assist the director with annual reports and assessment of office performance
Assist the director with collection and distribution of Global Perspectives course evaluations
Manage budgets, vouchers, transfers, and purchase orders
Communicate with the Provost and Academic Vice President assistants as necessary Manage daily Accounts Payable and Accounts Receivable
Assist as necessary in managing office-sponsored Global Perspectives trip budgets and deposits
Audit and reconcile budget item line accounts monthly
Approve credit card purchases online and generate statements for University Accounting Services
Assist the director with the annual budget proposal
Assist the director in managing and maintaining publications, promotions, and correspondence related to the following Office of Global Engagement processes
Global Perspectives Trip Application Process
Individually Arranged Study Application Process
Petition for Exception Process
Global Perspectives Committee meetings
Office sponsored global perspectives trips
Social media and other publicity
Communicate with International Programs assistants, domestic and international
Manage Teams accounts for Global Perspectives and International Programs
Assist the director with event planning including room reservations, catering orders, procurement of materials and props, advertisement, correspondence, and student assistant responsibilities for the following events and any additional events assigned by the director.
Trip Directors training sessions
World’s Fair
Travel Clearance Day
UK Semester Meetings and Orientation Sessions
Class Meetings
Office sponsored trip informational meetings as necessary
Global Perspectives Committee meetings
Hosting guests from outside programs
Representing the office at occasional events outside of regular office hours (e.g. New Student Orientation)
Review, edit, and submit revisions as necessary for all campus publications including those listed below and additional publications as assigned by the director.
University Academic Catalog
Student Handbook
Faculty Handbook
Administrative Handbook

QUALIFICATIONS

Bachelor’s Degree
Experience in an administrative assistance position or an office management position, preferably in an academic setting
Customer service experience
Preference will be given to individuals who have education or work experience at Lee University
Excellent organizational skills with the ability to work well under pressure, coordinate a wide variety of tasks, set and meet deadlines, and pay close attention to detail.
Exceptional interpersonal and communication skills with the ability to communicate effectively with people of diverse backgrounds.
Strong word processing and database management skills (prefer at least intermediate experience with Microsoft Word, Excel, Access, Outlook, PowerPoint, web page editors, electronic mail, and Internet functions/services). Experience with Lee University’s data system (Colleague) is preferred.
Must be flexible, reliable, self-motivated, and able to work well independently and as a member of a team.
Previous administrative and customer service experience, preferably in a college/university setting
Commitment to serving people well.
Ability to effectively manage projects and think strategically about future improvements.
Ability to maintain confidential files and information with the utmost integrity and trustworthiness in accordance with FERPA regulations.
Ability to demonstrate and maintain integrity in professional and personal relationships.
Mature, committed Christian with an understanding of and commitment to the mission of Lee University.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit, talk, and listen. The employee is occasionally required to stand, walk, and reach with hands and arms. Bending for filing and events is sometimes required. Extended time in front of a computer screen is necessary. Additionally, physical preparations for events are part of this position such as: event set up, tear down, clean-up, and storage of leftover food, decorations, and/or costumes is required for events hosted by the department.

WORK ENVIRONMENT

This position is 12-month full-time, non-remote position working in an office environment with a low to moderate noise level.
Interested candidates should submit their application, and resume electronically to Jeffrey Sargent, at jsargent@leeuniversity.edu.
Campus Alerts
Emergency Info
Title IX
Accessibility Policy
Technology Acceptance Use Policy
Social Media Guidelines
Brand Guidelines
Data Security Notice
Lee University is a private, comprehensive university located in Cleveland, Tennessee, in the foothills of the Appalachian Mountains. Lee is emerging as a leader in higher education in the southeastern region and is consistently ranked in the “Top Tier” of the Best Regional Universities in the South by U.S. News and World Report. Over the past two decades, Lee has become one of the largest Christ-centered private institutions in Tennessee and the Appalachian College Association.