Post Office Associate at The Hotchkiss School Position Available In Northwest Hills Planning Region, Connecticut

Post Office Associate at The Hotchkiss School 3.6 3.6 out of 5 stars 11 Interlaken Road, Lakeville, CT 06039

Position:

Post Office Associate Department:

Post Office FLSA :

Non-Exempt Reports to :

Post Office Supervisor Designation:

Staff, Part Time Schedule:

30 hours, Academic year

• 35 weeks/year Monday through Friday, 10:00 a.m. to 4:00 p.m. Department rotation on Saturdays. Now through August 2025, additional hours are anticipated during the summer of 2025, typically working 11:00 am
• 4:00 pm Monday
• Friday.

Travel :

Minimal, local-only

POSITION SUMMARY

: If you have a background in retail or related fields and are looking for a role where you can make a tangible difference, we encourage you to apply to join us as a Post Office Associate. Your expertise in customer service and attention to detail will be highly valued in our mission to serve the Hotchkiss community. Even if you don’t have experience in a mail room or post office, but have related experience, we are ready to support you with training. The Post Office Associate, under the guidelines of the US Postal regulations, sorts, meters, delivers, and transports mail for the community of 1,200 students and employees. This position is accountable for high-quality work performance in support of the best interests of the Hotchkiss community, to which this department serves. The Post Office and Central Receiving accept incoming packages and mail for the School, which the team processes for organized, efficient, and accurate distribution. They provide the School community with internal postal and shipping services for outgoing mail and packages. In addition, they provide interoffice mail distribution services for the community. The staff operate as a team and assist one another to ensure the continuity of these essential operations. They provide excellent customer service for the community with a high level of quality in receiving, mailing, and shipping services.

DUTIES & RESPONSIBILITIES

Maintain confidentiality with information received or distributed, maintaining the trust of the School community. Sort UPS packages received in Central Receiving on a daily basis. Cross-train in CR to provide satisfactory coverage of the Central Receiving when needed. Work in the e-requester program to fill stock orders. Meter, sort, and distribute mail and packages. Complete Postal, Customs, UPS, and FedEx forms and distribute UPS, Federal Express, U.S.P.S., and other carrier packages. Sell stamps, handle cash drawers, and charge on debit/credit cards. Assist in the delivery and picking up of interoffice and outgoing mail between building locations. Run postage and prepare outgoing mail for pick-up. Create and print daily postal reports from the mailing machine. Comfortable with various software applications. Serve as a courteous and professional representative of the organization at all times. In addition to the regular duties, there will be additional temporary responsibilities through approximately August 2025: Operate a delivery van to transport items between the local post office, campus central receiving and the campus post office. Ensure all deliveries are made in a timely and efficient manner. Carefully load and unload the delivery van, ensuring the safety and security of all items. Maintain an organized and clean delivery vehicle. Foster and maintain a positive working relationship with the town’s post office personnel. Serve as a courteous and professional representative of the School at all times.

QUALIFICATIONS

High School diploma or General Education Degree (GED). Driver’s license required. Ability to drive a van and comfortably navigate tight parking and loading spaces. Ability to lift and carry heavy items as needed, while adhering to safe lifting practices. Prior experience in a Post Office or mail room is preferred but not required. Prior experience in a retail or related environment is preferred but not required. Demonstrated ability to maintain effective and professional working relationships and superior communication skills. Excellent time management skills. Strong attention to detail and accuracy. Willingness to work flexible hours if required by School needs. Excellent telephone and customer service skills. Good organizational skills and ability to multitask.

PHYSICAL CONDITIONS

: While performing the essential duties of this job, The employee is regularly required to use their hands to type on a computer keyboard or controls. Prolonged heavy lifting and the ability to lift packages approximately 5 ½ feet off the floor. Ability to lift 70 pounds (postal weight limit). Heavier packages require 2 employees. Ability to stand and walk for extended periods throughout the entire work day. Ability to continuously reach and bend. The noise level in the work environment is usually moderate, occasionally loud. The Hotchkiss School is a tobacco-free environment.

ADDITIONAL INFORMATION

: The essential functions and basic skills have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This position description is subject to change at any time. The Hotchkiss School is an equal-opportunity employer and is committed to basing judgments concerning the employment of individuals upon their qualifications and abilities. The School is firmly committed to equal employment and advancement opportunities for all employees and applicants in all phases of the employment process (including recruitment, hiring, assignment, terms and conditions of employment, compensation, benefits, training, promotion, transfer, discipline and termination). In accordance with applicable law, the School does not discriminate against any individual based on age, ancestry, color, genetic information, learning disability, marital status, past or present history of mental disability, national origin, physical disability, race, religious creed, sex, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.