Administrative Specialist – Mail Room Clerk Position Available In Wake, North Carolina

Primary purpose of Administrative Specialist I – Mail Room Clerk supports the Controller’s Office through a variety of administrative and operational responsibilities. Employee manages all mailroom operations for the DAC Bush Street Complex, including sorting, processing, and distributing incoming and outgoing mail, packages, and deliveries. Clear, professional communication with staff, vendors, and the public is essential in these duties. The role may include special projects assigned by the supervisor, accounting director, assistant controller, controller, or other agency leadership. Job duties/responsibilities include, but are not limited, to the following: Serves as the Fixed Asset Coordinator, maintaining accurate asset records and submitting the Controller’s Office annual Asset Report in accordance with agency requirements Process E-595E Streamlined Sales and Use Tax Exemption forms and incoming credit applications Ordering and maintaining supplies for the Controller’s Office, processing orders through the agency’s central supply warehouse and approved state contracts and maintaining the inventory and supply database Monitoring records retention, and coordinates the archiving and secure destruction of records, ensuring compliance with agency retention schedules and policies Provides backup support to the receptionist, including answering the main switchboard and controlling visitor access to the building

Note:

This position will report to the Bush Street Complex Monday through Friday, 8:00am-5:00pm. This is an Internal Posting open ONLY for current North Carolina State Government employees and eligible RIF Candidates from NC State Government. To include eligible current Temporary Employees. This is a full-time position (40 hours per week) with State Benefits . Note to

Current State Employees:

State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result. The Knowledge, Skills, and Abilities listed below, along with the Minimum Education and Experience requirements, are

REQUIRED

to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application. To qualify for this position, applicants must document on the application that they possess ALL of the following: Thorough knowledge of records retention and ability to apply related policies and procedures Experience with administrative operations, including mailroom logistics Experience in ordering and maintaining office supply inventory Intermediate proficiency with Microsoft Office such as, Outlook, Word, Excel, SharePoint etc.

Management Preferences:

Effective verbal and written communication skills, with the ability to clearly convey information, respond to inquiries, and prepare professional documentation tailored to various audiences Ability to work autonomously Experience utilizing North Carolina Financial System (NCFS) for report inquiries, NC e-Procurement and/or SPP ordering Experience with NC State Surplus policies and procedures Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

See https:

//oshr.nc.gov/experience-guide for details. High school diploma or General Educational Development (GED) diploma and two years of related administrative experience (OR) an equivalent combination of education and experience. Come Join Us to Make a Difference! Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry. The Controller’s Office assumes oversight responsibility for the financial operations pertaining to the Department of Adult Correction accounting. This encompasses the management of accounts payable/receivables, the preparation of financial reports, the administration of fixed asset accounting, the processing of payroll, the supervision of purchasing/WEX cards, tax management, travel-related expenditures, and other business payments and reimbursements. The work performed in the section allows for a diverse level of expertise and academic qualifications in the field of accounting and may require certification as a Public Accountant. The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws, state laws, and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions. Applicants seeking Veteran’s Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22. If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education. If applying for a position certified through the NC Dept. of Justice – Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification . The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the “National Standards to Prevent, Detect, and Respond to Prison Rape.” Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of

Adult Correction:

PREA Hiring and Promotion Prohibitions . Per NC General Statute 143B-972.1 , applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the

FBI’s Next Generation Identification System:

Criminal Justice Record of Arrest and Prosecution Background Service (“RAP Back”) . This is in addition to submitting fingerprints during the application process. If you were ever charged with a criminal offense at some point in your life, you will be required to provide certified and true copies of warrant(s) and judgment(s) for each offense (other than a minor traffic violation) as a condition of employment, even if documentation and charges have previously been reported to this agency. Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account and click “Application Status.” If you are selected for an interview, you will be contacted by management. If you are no longer under consideration, you will receive an email notification. For technical issues with your application, please call the GovernmentJobs.com Applicant Support Help- Line at 855-524-5627.