Receptionist – Central Office Position Available In Jefferson, Alabama

Receptionist – Central Office Vestavia Hills Board of Education – 4.8 Vestavia Hills, AL Job Details Full-time $28,289 – $58,533 a year 1 day ago Qualifications Writing skills English High school diploma or GED Front desk Computer skills Grammar Experience Editing Entry level Full Job Description

VESTAVIA HILLS CITY SCHOOLS TITLE

Central Office Receptionist

QUALIFICATIONS

: 1. High school diploma or equivalent. 2. Two (2) years secretarial or receptionist experience preferred. 3. Must meet background clearance requirements as specified by Alabama statutes and State Board of Education regulations.

FLSA :

Non-exempt

REPORTS TO

Director of Public Relations

TERMS OF EMPLOYMENT

: Salary and benefits shall be paid consistent with the system’s approved compensation plan. Length of the work year and hours of employment shall be those established by the system.

REQUIRED DUTIES AND RESPONSIBILITIES

1. Demonstrate commitment to and support for the vision and mission of the system and school. 2. Greet visitors and direct them to the proper person or office. 3. Receive incoming telephone calls and transfer to the proper person. 4. Take messages for personnel who are away from their desks. 5. Maintain confidentiality of sensitive information. 6. Assist with distributing information and applications relative to employment. 7. Communicate effectively with the public, staff members, students, parents, administrators, and other contact persons using tact and good judgment. 8. Provide secretarial services for the programs under administrators’ supervision when assigned. 9. Relieve administrators of clerical details, operations and administrative matters when assigned. 10. Perform public relations functions with department heads, officials, personnel and visitors. 11. Establish and maintain a thorough knowledge of system policies and procedures pertaining to assigned areas of responsibility. 12. Take notes in matters of concern and report findings to administrators to communicate what developments have occurred. 13. Model and maintain high ethical standards. 14. Demonstrate initiative in the performance of assigned responsibilities. 15. Maintain expertise in assigned areas. 16. Participate successfully in the training programs offered to increase skill and proficiency related to assignment. 17. Participate in cross-training activities as required. 18. Keep supervisor informed of potential problems or unusual events. 19. Respond to inquiries and concerns in a timely manner. 20. Take leave time in accordance with Board policy and report all absences in a timely manner. 21. Assume other reasonable and equitable job-related duties assigned by the immediate supervisor.

KNOWLEDGE, SKILLS AND ABILITIES

1. Ability to deal with the public in different situations in a pleasant, courteous and helpful manner. 2. Ability to utilize good telephone skills. 3. Considerable knowledge of the operations and functions of the school system. 6. Ability to use business English, spelling, grammar, and punctuation. 7. Knowledge of the principles and practices of secretarial work, including writing, editing, and publishing communications. 8. Ability to organize and maintain accurate records. 9. Ability to interpret rules, regulations, and policies, and to use mature judgment in making decisions. 9. Ability to establish and maintain effective and professional working relationships with administrative staff and the public. 11. Knowledge of basic computer operations. 12. Ability to greet and deal with visitors. 13. Ability to work with and without supervision. 14. Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment.

EVALUATION

: Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of personnel.

SOURCE:

Vestavia Hills City Schools, Vestavia, Alabama This job description describes the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all job qualifications and responsibilities, and the employee may be required to perform other related duties as assigned. The Vestavia Hills City Board of Education reserves the right to amend the job description as needed.

BACKGROUND CHECK REQUIRED

(Title 16-22A-1, et seq., Code of Alabama, 1975 ) Upon offer of employment, employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation. Vestavia Hills City Schools (VHCS) does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the non-discrimination policies: Meredith Hanson, Director of Personnel/Section 504/Title IX Coordinator, at 1204 Montgomery Highway, Vestavia Hills, AL 35216. For further information on notice of non-discrimination, visit https://ocrcas.ed.gov/contact-ocr for the address and phone number of the office that serves your area, or call 1-800-421-3481.