Administrative Assistant/Receptionist Position Available In Mobile, Alabama

Administrative Assistant/Receptionist The Dixie Group, Inc. 716 Bill Myles Dr, Saraland, AL 36571 The administrative assistant is responsible for both interdepartmental communication and direct communication with the customer as pertaining to outstanding accounts receivable. They will also assist the accounting and finance departments with data entry, filing, mailroom and other administrative tasks as needed.

THE FOLLOWING DUTIES ARE NECESSARY FOR THE SUCCESSFUL PERFORMANCE OF THIS JOB

• Working closely with multiple departments to ensure the accuracy of payment applications and outstanding receivables
• Process electronic payments (ACH, credit card, etc.)
• Data entry, including but not limited to online customer portals to ensure invoices are paid promptly and assisting the pricing department as needed
• Support customers and sales force by resolving issues and inquiries
• Researching deductions taken by customers by working with several internal departments
• Provide support to the accounting team as needed, including assisting with accounts payable and accounts receivable if needed
• Review financial information and maintain confidentiality
• Involvement in special finance related projects relating to but not limited to implementation of emailing invoices from the system and customer portals maintenance
• Oversight of the mailroom including processing both incoming and outgoing mail and packages
• Greeting visitors in a friendly, professional manner
• Create and maintain filing systems, both electronic and physical
• Ability to work alone and in a team environment
• Strong written and verbal communication skills
• Experience with data entry is encouraged but not required
• Well organized, with sharp attention to detail and accuracy
• Excellent problem solving skills
• PC and spreadsheet preparation experience
• Knowledge of MS Office
• Good judgement, professionalism, strong interpersonal skills and a positive attitude
• Experience with AS400 helpful
• This job may require sitting or standing for extended periods of time, as well as some light lifting (up to 25 pounds)

THE COMPANY RESERVES THE RIGHT TO MODIFY THE FUNCTIONS OF THIS POSITION FROM TIME TO TIME AS REQUIRED BY OPERATIONAL AND BUSINESS NEEDS.

Job Type:

Full-time Benefits:

401(k) Dental insurance Employee discount Health insurance Health savings account Paid time off Tuition reimbursement Vision insurance

Schedule:

8 hour shift

Work Location:

In person