Shoreline Administrative Support Position Available In Walker, Alabama

Job Summary:

The Shoreline Management Team is dedicated to preserving and enhancing the natural and built environments along our shorelines. The Administrative Support Specialist plays a crucial role in ensuring the smooth operation of the team by providing comprehensive administrative, clerical, and paralegal support. This position involves a variety of tasks, including receptionist duties, timekeeping, expense account processing, travel arrangements, meeting scheduling, supply ordering, extensive filing, document production, calendar management, and executive phone coverage.

Key Responsibilities:

Receptionist Duties:

Manning the receptionist desk during normal business hours, greeting visitors, and handling incoming calls.

Administrative Support:

Managing timekeeping, processing expense accounts, making travel arrangements, scheduling meetings, ordering supplies, extensive filing, making copies, and scanning documents.

Document Production:

Typing and producing documents, proofreading, and ensuring accuracy and completeness.

Calendar Management:

Managing calendars for team members and executives, scheduling appointments, and coordinating meetings.

Executive Phone Coverage:

Providing phone coverage for executives as needed, ensuring messages are relayed promptly and accurately. Education /

Job Experience:

Preferred:

Associate or Bachelor’s degree.

Required:

Extensive experience in an administrative support role, with a preference for career administrative professionals.

Knowledge, Skills, and Abilities:

Computer Skills:

Extensive proficiency in Microsoft Office products (Outlook, Word, PowerPoint, SharePoint, and Excel).

Organizational Skills:

Strong organizational and administrative skills with attention to detail.

Communication Skills:

Strong verbal and written communication skills, with the ability to interact effectively with all levels of customers and employees.

Multitasking:

Ability to organize, prioritize, and perform multiple/diverse activities with minimal supervision.

Teamwork:

Demonstrated strong teamwork skills, coupled with the ability to work independently with minimal supervision.

Time Management:

Excellent time management skills and the ability to adjust to changing priorities.

Proofreading:

Strong proofreading skills to ensure accuracy in documents.

Behavioral Attributes:

Values:

Demonstrates the values of safety first, integrity, intentional inclusion, and superior performance.

Judgment:

Exercises independent judgment and discretion.

Motivation:

Self-motivated, proactive, dependable, and responsive.

Work Ethic:

Strong work ethic and the ability to maintain a positive attitude.