Legal Receptionist Position Available In Alachua, Florida
Tallo's Job Summary: The Toney Law Firm in Gainesville, FL is hiring a Legal Receptionist for a full-time position, offering $17 - $19 an hour. Responsibilities include client interaction, communication, scheduling, document management, office organization, and general administrative tasks. Qualifications include Microsoft Word proficiency, customer service skills, and organizational abilities. Apply with cover letter, resume, and salary requirements.
Job Description
Legal Receptionist The Toney Law Firm Gainesville, FL Job Details Full-time $17 – $19 an hour 4 days ago Benefits Paid time off 401(k) matching Qualifications Microsoft Word Customer service Word processing Writing skills Real estate law Research Litigation Legal drafting Organizational skills Law office Computer skills 1 year Associate’s degree Communication skills Editing Entry level Full Job Description The Toney Law Firm specializes in Estate Planning, Probate, Real Estate, Elder Law, and Trust Administration. We’re seeking highly organized individuals who can efficiently manage a variety of tasks in a dynamic, fast-paced environment. As the Legal Receptionist, you will serve as the first point of contact for clients and visitors, providing essential administrative and customer service support. Your responsibilities will include greeting guests, answering and directing phone calls, scheduling appointments, and helping maintain an organized and efficient office environment. The ideal candidate will be a self-starter with a positive attitude, excellent attention to detail, and a willingness to learn and assist wherever needed. A college background and prior experience in a law office are preferred.
KEY RESPONSIBILITIES
Client Interaction:
Greet clients and visitors professionally, determine the reason for their visit, and direct them appropriately.
Communication:
Answer and route phone calls, handle emails, and take messages accurately.
Scheduling:
Schedule appointments, meetings, and consultations for attorneys and staff.
Document Management:
Assist with filing, scanning, copying, and preparing legal documents.
Office Organization:
Maintain a clean and organized reception area, manage office supplies, and ensure smooth office operations.
General Administrative Tasks:
May include basic data entry, invoicing, and research, depending on the firm’s size and needs.
SKILLS & QUALITIES
Professionalism:
Maintain a positive and courteous attitude and appearance when interacting with clients and staff.
Communication:
Excellent verbal and written communication skills are essential for answering calls, taking messages, and communicating with clients.
Organizational Skills:
Ability to manage multiple tasks, prioritize duties, and keep track of deadlines.
Computer Skills:
Proficiency in using office software, such as word processing, spreadsheets, and email, is required. Attention to
Detail:
Accuracy in preparing legal documents and maintaining records is crucial.
Problem-Solving:
Ability to handle inquiries, troubleshoot issues, and find solutions to problems efficiently. Salary is commensurate with experience. Please submit cover letters with resume and include your salary requirements. Qualified candidates will be contacted only if an interview is desired.
Job Type:
Full-time Benefits:
401(k) matching Paid time off
Schedule:
8 hour shift Day shift Monday to Friday No nights No weekends
Supplemental Pay:
Bonus opportunities
Education:
Associate (Preferred)
Experience:
Legal Receptionist:
1 year (Required)
Location:
Gainesville, FL 32606 (Required)
Work Location:
In person
