Administrative Specialist Position Available In Escambia, Florida

Administrative Specialist SWAN Capital Pensacola, FL 32502 Administrative Specialist 10 AM

• 6 PM Do you enjoy helping others and making people feel welcome?

Are you someone who thrives on consistency, organization, and being a calming presence in a busy office? If so, we’d love to meet you. We are a close-knit, professional team in Pensacola, FL , looking for someone who enjoys building genuine, long-lasting relationships with clients and helping them feel taken care of every step of the way. In this role, you’ll play a key part in ensuring our clients have a warm, positive experience every time they interact with our office. What You’ll Be Doing Warmly greet and assist prospective and existing clients by phone, email, and in person Manage a busy calendar and carefully schedule client appointments Keep the office communication running smoothly (voicemails, emails, text messages, etc.) Maintain and organize important client records and correspondence Send out appointment reminders, thank you notes, birthday greetings, and other thoughtful messages Keep the office neat, welcoming, and organized Support team members with day-to-day tasks to keep everything running seamlessly We’re Looking for Someone Who Is… Caring and dependable

• You genuinely enjoy helping people and following through on promises Detail-oriented and reliable
• You take pride in your accuracy and love staying organized A team player
• You enjoy being part of a team and helping others succeed Steady and calm
• You remain composed in a fast-paced environment and are adaptable to change Professional and kind
• You communicate with warmth and respect, both in writing and over the phone Requirements High School Diploma or equivalent 2+ years of experience in a professional office setting Comfortable with Microsoft Office Suite and using CRM systems Previous experience in financial or client service fields is a plus Strong phone skills and polished communication Ability to prioritize tasks and manage time with care Why You’ll Love Working With Us A team-oriented culture Clear routines and systems that support your success The opportunity to truly make a difference in the lives of our clients A professional yet friendly atmosphere where your efforts are appreciated We understand the value of a calm, dependable presence in a busy environment—and if that sounds like you, we would be thrilled to hear from you.

Apply today and take the next step in a role where your steady support can truly shine.

Job Type:

Full-time Pay:

$20.00

• $24.

00 per hour

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Schedule:

Monday to Friday Ability to

Commute:

Pensacola, FL 32502 (Required)

Work Location:

In person