Receptionist / Administrative (VBFL2025) Position Available In Indian River, Florida

Receptionist / Administrative (VBFL2025) RealManage – 2.5 Vero Beach, FL Job Details Full-time $22 – $24 an hour 2 days ago Benefits Health savings account Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Tuition reimbursement Employee assistance program Vision insurance 401(k) matching Opportunities for advancement Qualifications Microsoft Powerpoint Microsoft Word Microsoft Excel Customer service Microsoft Office High school diploma or GED Computer skills Associate’s degree Leadership Communication skills Entry level Full Job Description Imagine working for a dynamic, technology-driven HOA management company that is rapidly expanding, offering abundant opportunities for career advancement, and fostering a company culture that genuinely supports its team members. RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience. At RealManage, we deeply value your professionalism and dedication. We are dedicated to ensuring your long-term career success and consider you not just an employee, but a valued member of our family. Join us at RealManage and be part of a thriving environment where growth, innovation, and supportive teamwork define our everyday operations.

Company Overview :

RealManage is a prominent national firm recognized on the Inc. 5000 list, operating across 16 states + Washington DC and serving a diverse array of clients including homeowners’ associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities. Our client base also includes nationally renowned developer and builder clients. Ranked among the top firms in the community management industry (#3 out of 5,000+), RealManage distinguishes itself by delivering exceptional solutions at competitive prices. We leverage cutting-edge cloud-based technologies and mobile apps, supported by industry-leading practices and a highly skilled workforce. Our mission at RealManage is to offer comprehensive and innovative solutions that consistently surpass customer expectations. We prioritize transparency and visibility in all client interactions, continuously measuring our performance to achieve rapid improvement. We foster a workplace culture that promotes professionalism, encourages growth, and embraces diversity. By maintaining financial strength and focusing on continual innovation, we aim to lead the industry with pioneering advancements. Join RealManage and contribute to a company dedicated to excellence, innovation, and delivering unparalleled service in community management. RealManage is a values-based company with the following values as our guiding principles:

Integrity :

we always do the right thing.

Respect :

for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.

Selflessness :

more than teamwork; we are part of something special and much larger than any of us.

Personal Relationships :

we are a professional services company; people do business with people they like.

Always Improving :

never satisfied, always learning and always growing; one is either getting worse or getting better…never staying the same. At RealManage, we are always getting better.

Job Description:

The Receptionist/ Administrative Specialist is responsible for greeting visitors, answering phones and provide administrative support to the office. The candidate reports directly to the Senior Administrative Manager. They will assist the Assistant Property Manager and the Senior Community Association Manager and tending to the needs of the community residents. Client Support Answer in-coming calls Greet and assist visiting clients Respond to all client communication Provide documents and forms as requested Provide Insurance Agent contact info when requested Forward requests as appropriate Collect Payments Process incoming mail Bring mail to local Post Office daily Assist the CAM and APM with the following tasks: Board of Director Meetings Notice Mailings Meeting Preparation Annual and Organizational Meetings Notice Mailing Meeting Preparation Attend Meeting to assist with sign-in, ballot and proxy counting Budget Meeting Vendor Mailing Notice Mailing Meeting Preparation Report any issues or concerns immediately to the CAM and APM Administrative Functions Process Warranty Deeds/Welcome Letter Scan and Save to Caliber Mail Welcome Letter Data entry and Record Updates Resident Info Sheet Certificate of Appointment of Voting Representative Email Authorization Directory Consent E-Voting Authorization Record Email Authorizations and Voting Representatives on related spreadsheets Community information File appropriately to the Share Drive Upload as necessary to Caliber Process Sales Applications Process Lease Applications Process ARB Applications Process Maintenance requests: Create workorders Distribute to vendor Follow-up and update record Process Violations Follow-up and update record

Miscellaneous:

Read and comply with the Real Manage and Keystone Property Management Group’s Employee Handbooks All other tasks as assigned by manager(s) High school diploma or GED required. An associate’s degree is preferred. Excellent verbal and written communication skills, including the ability to effectively communicate with internal and external customers. Excellent computer proficiency (MS Office – Word, Excel, and PowerPoint). Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service. Ability to work independently and to carry out assignments to completion within the parameters of instructions given, prescribed routines, and standard accepted practices.

Pay and Benefits:

$22.00 /hour to $24.00 /hour, depending on education and experience.

Benefits include:

Medical Insurance Dental Insurance Vision Insurance Life and Disability Insurance HSA (Required High Deductible Medical Plan to be eligible) FSA Education Reimbursement 401K matching Employee Assistance Program (EAP) 11 paid Holidays