Front Desk Administrator Position Available In Leon, Florida
Tallo's Job Summary: The Front Desk Administrator in Tallahassee, FL is responsible for answering calls, greeting visitors, distributing mail, and organizing office supplies. This role reports directly to the Office Manager and requires basic computer skills, knowledge of office machines, and the ability to stay calm under pressure. The position offers an 8-hour workday with potential for overtime pay.
Job Description
Front Desk Administrator 3.5 3.5 out of 5 stars Tallahassee, FL
JOB DESCRIPTION SUMMARY
The basic function of the Front Desk Administrator is to answer and forward calls through a console switchboard as well as greet visitors, distribute mail, organize and distribute office supplies.
REPORTING RELATIONSHIPS
The Front Desk Administrator reports to and is directly accountable to the Office Manager.
REQUIREMENTS 3.1
Education Required:
High School Diploma or GED Preferred:
High School Diploma and some secretarial courses Licensing / Registration /
Certification N/A Experience Required:
None Preferred:
6 months experience with multi-line phone Skills / Knowledge / Abilities Position requires basic computer skills; Microsoft Word, Excel and Outlook. Position requires knowledge of basic office machines (phone, fax, copier, postage machines, etc…) Position requires the ability to stay calm under stressful and pressured situations. Physical Requirements The physical requirements may be stressful even though a majority of the time is sitting. Body movements of turning the head and torso, bending and flexing the arms, wrists and fingers are required. The sense required are being able to see and hear and having full power of speech. Mental Must be able to work under stressful situation Must be able to communicate in English, verbally and in writing.
WORKING CONDITIONS 4.1
Work will be in a climate-controlled office. Workdays will be 8 hours per day; 8am – 5pm with a 1 hour lunch from 11:30 – 12:30. There may be days when overtime is needed. Ajax pays time and a half for all hours worked over 40 hours in a week.
ESSENTIAL FUNCTIONS
Operate switchboard and greet guests Receive packages, letters, faxes and distribute them to the correct departments/person Open and distribute mail Typing and word processing Must be punctual and dependable Maintain office supply closet Perform additional assignments as necessary
DUTIES AND RESPONSIBILITIES
Operate switchboard. Answer incoming calls, forward calls to party and/or voicemail, take messages (when necessary), and notify employees that visitors and/or overnight packages have arrived. Receive packages, letters, etc., as required. Sign for parcels when necessary. Open and distribute mail daily. May type memos, letters, listings, etc., as backup to the Office Manager. Be at work on time every work day. Maintain the office supply closet and the stock supplies. Perform additional assignments per supervisor’s direction.
MEASURES OF PERFORMANCE
Answers phone and greets guests in a pleasant manner. Receives and distributes packages in a timely fashion. Opens and distributes daily mail within a reasonable time limit. Helps with extra typing at supervisor’s request. Demonstrates regular attendance and punctuality. Takes on extra responsibility with ease.
