Receptionist & Administrative Assistant Position Available In Marion, Florida
Tallo's Job Summary: The Receptionist & Administrative Assistant role at Colen Built Development involves managing office tasks and assisting with administrative and accounting functions. Responsibilities include customer service, vendor management, and maintaining a safe work environment. The ideal candidate has a high school diploma, 5+ years of administrative experience, strong communication skills, and proficiency in Microsoft Office. A valid Florida driver's license is preferred.
Job Description
Receptionist & Administrative Assistant 5.0 5.0 out of 5 stars 8445 SW 80th Street, Ocala, FL 34481 This Receptionist & Administrative Assistant is responsible for a variety of responsibilities related to both general office administration and assistance in administrative and accounting functions.
Responsibilities:
Serves as the first point of contact in handling customer inquiries and complaints Provides concierge level customer service to clients and customers Works with all preferred vendors, including professional photographers, contracts, etc. Maintains flexibility and prioritizes and manages shifting responsibilities as needed Displays professionalism, including confidentiality and discretion, at all times Performs all duties in adherence to Company standards Strives to maintain a safe working environment through the prevention of accidents, the preservation of equipment, and the achievement of safe working practices Maintains a positive and professional demeanor toward all residents, visitors and co-workers Performs other duties as assigned
Education and Experience:
High School Diploma or equivalent required, Associates Degree preferred 5+ years of previous administrative experience required, preferably in the residential community management or property management setting
Skills and Knowledge:
Must be able to read, write and understand English with strong written and verbal communication skills Computer skills, including Microsoft Office, required Technologically savvy with the ability to learn new programs quickly and troubleshoot common issues Strong analytical skills with ability to analyze complex documents and problem solve Must have excellent attention to detail and high-level accuracy with documents. Excellent customer service skills with an ability empathize and build relationships with a variety of personalities Must possess a very high sense of urgency to meet/exceed established expectations and deadlines Proficient listening, writing, and editing skills Must be well organized, task-oriented, and have an ability to adapt readily to changing priorities in an environment with multiple deadlines
Personal Attributes:
Strong interpersonal skills Honesty and integrity Team builder and team player Self-motivated and self-starter Inquisitive, detail-oriented Commitment to diversity, equity and inclusion Organizational Relationships Reports to : Executive Assistant to the
President Supervises:
None Certifications and Licenses A valid Florida Drivers License with acceptable driving history is preferred Colen Built Development provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Colen Built Development will provide reasonable accommodations for qualified individuals with disabilities. Drug free work place.
