Administrative Assistant/Receptionist Position Available In Chatham, Georgia

Administrative Assistant/Receptionist 4.0 4.0 out of 5 stars Savannah, GA 31411 Four Seasons Travel is a locally owned and operated travel agency that designs custom, high-touch travel experiences for clients who value exceptional service and meticulous planning. Voted Savannah’s Best of the Best Travel Agency with over 40 years of experience, we’re a proud member of Virtuoso, a by-invitation-only luxury travel consortium, limited to the top 1% of travel agencies. We’re a small, dynamic team driven by a shared passion for travel and personalized service.

Position Overview:

The Administrative Assistant will play a vital role in supporting the daily workflow of the travel advisors and office operations. This includes handling communications, document preparation, calendar management, and occasional after-hours email monitoring. We’re looking for a highly organized, tech-savvy Administrative Assistant to help support our daily operations and grow with us. The ideal candidate is detail-oriented, professional, and eager to learn and grow in the travel industry. This position offers the potential for career growth, including the opportunity to train and transition into a Travel Advisor role for candidates with interest in the travel industry.

Key Responsibilities:

 Greeting, welcoming and directing clients to the appropriate advisor  Answer and transfer calls and reply to emails in a professional and timely manner  Route new travel inquiries appropriately  Provide administrative support to travel advisors and management such as calling in trip payments, formatting itineraries and other travel documents, and invoicing in the CRM  Schedule and coordinate supplier and vendor visits to the office  Manage data and reporting using Microsoft Excel  Format documents and proposals using Microsoft Word  Use Outlook for calendar management, scheduling, and email communication  Assist with light marketing support, such as preparing materials in Canva, Facebook and Instagram or scheduling email newsletters  Perform other duties as assigned  Ensure utility bills are paid on time and maintain records  Distribute incoming mail to the appropriate team members  Monitor office supply inventory and re-order supplies as needed  Occasionally take out trash or recycling and maintain a tidy shared office space as necessary

Qualifications/Skills:

 Experience in customer service within an office environment  Experience in travel, tourism, or hospitality is a plus  Strong proficiency in Microsoft Excel, Word, Outlook, Teams, and Zoom  Highly organized and attentive to detail  Excellent written and verbal communication skills  Exceptional telephone etiquette, interpersonal skills and natural communicator (English-speaking)  Strong ability to work independently, prioritize and multi-task, manage time, and problem-solve effectively  Professional, reliable, and customer service-oriented  Willingness to pitch in with general office duties and light facilities tasks  Basic knowledge of Canva, Facebook, & Instagram (preferred, not required)

What We Offer:

 Monday-Friday, 9:00 AM – 5:00 PM schedule  Paid time off  Competitive salary, based on experience  On-the-job training with the opportunity to transition into a Travel Advisor role over time  A professional and supportive team environment

Job Type:

Full-time Pay:

$25,000.00 – $40,000.00 per year

Benefits:

Paid time off

Schedule:

8 hour shift Day shift Monday to Friday No nights No weekends

Work Location:

In person