Receptionist Position Available In East Baton Rouge, Louisiana
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Job Description
Position:
Receptionist Location:
Baton Rouge, LA Temp to
Hire Pay:
20-23/hr We are seeking a highly organized and communicative Receptionist / Operations Support professional to join our team. In this role, you’ll be the front-line point of contact while also supporting our operations and sales teams in ensuring seamless communication, reporting, and shipping logistics.
Key Responsibilities:
Serve as the first point of contact for internal and external communications, including email correspondence with vendors and customers. Generate and update expediting reports for projects, ensuring timely submission to customers. Support the sales team with day-to-day operations to help meet team objectives. Coordinate closely with vendors, warehouse staff, material handlers, and logistics teams to track and confirm shipments. Monitor shipping statuses via vessel trackers, email, and carrier contact; communicate updates with customers and internal teams. Track supplier shipments to ensure on-time delivery and flag critical or delayed shipments. Handle discrepancy reports and invoice issues in coordination with accounting. Create and manage change orders to prevent delays in shipment or payments. Maintain and update customer websites with accurate order and delivery statuses. Retrieve and organize packing lists, material test reports (MTRs), and quality assurance documentation for direct shipments. Assist with proofreading orders, spreadsheets, and general office tasks as needed.
Qualifications:
Strong communication skills and a proactive approach to customer and vendor relations. Highly organized and detail-oriented with the ability to multitask in a fast-paced environment. Previous experience in a receptionist, operations, logistics, or sales support role preferred. Proficient with Microsoft Office Suite and comfortable using online shipment tracking and vendor portals. A team player with a positive attitude and willingness to support various departments as needed.
