Executive Secretary/Receptionist/Secretary Position Available In Albany, New York

Executive Secretary/Receptionist/Secretary

DONIA LLC – 4.4

Albany, NY Job Details Full-time | Contract $22 – $27 an hour 17 hours ago Benefits Disability insurance Health insurance Dental insurance Paid time off Employee assistance program Vision insurance Life insurance Qualifications Microsoft Word Microsoft Excel Writing skills Front desk experience (3-5 years) Staff augmentation English Mid-level Microsoft Office 3 years Average typing speed (60-80 WPM) Bachelor’s degree Front desk Computer skills Typing Productivity software Office management Associate’s degree

Full Job Description Summary:

We are seeking an Executive Secretary/Receptionist/Secretary to perform various office duties

Job Title:

Executive Secretary/Receptionist/Secretary Location:

Albany, NY 12205

Target Work Schedule:

Monday to Friday 7:30AM-4:30

PM Target Duration/End Date:

June 2026

Description of Roles and Responsibilities :

• A.

Executive Secretary:

• Prepares correspondence, documents, records and other written material in final or draft form using computer software from handwritten, rough drafts, marked copy, oral recordings or data from various equipment as the source material
• Composes and prepares correspondence on matters where policies and procedures are well defined
• Maintains and updates database/spreadsheet records on a personal computer utilizing Microsoft Excel
• Establishes and maintains confidential and general office files, both paper and electronically
• Monitors and tracks status of program activities
• Screens callers and visitors to determine the nature of the inquiry, answers questions on established policy and procedure and/or refers to appropriate party or office
• Preparing mailings
• Orders office supplies and maintains inventory of supplies and equipment
• B.

Receptionist/Secretary:

• Acts as a receptionist, answers telephone and personal inquiries, routes visitors and calls, secures and gives out routine information relating to office operations and activities
• Provides clerical assistance, as needed
• Enters data into the computer
• Enters statistical data on manual or computerized forms
• Sorts and files correspondence, checks, vouchers, index cards or other materials in accordance with office procedures
• Makes simple arithmetic calculations, computes data from requisitions, statistical reports, time reports or other records
• Utilizes office equipment including a phone system, copiers, printers, etc.
• Records and delivers messages

Mandatory/Minimum Qualification, Skills, Experience Requirements :

Associate or Bachelor’s degree preferred. And at least three years of relevant experience

Qualification, Skills, Experience Requirements :

• Thorough knowledge of modern office terminology, procedures, equipment and business English
• Thorough knowledge of the principles and techniques of office management and clerical processing
• Ability to handle routine administrative details independently
• Ability to operate a personal computer and utilize Microsoft Office (Outlook, Word, Excel) at an acceptable rate of accuracy and speed
• Ability to analyze and summarize information in both narrative and numerical form
• Ability to prepare and maintain program records and routine reports
• Ability to communicate effectively both orally and in writing
• Ability to establish and maintain effective working relationships with others
• Ability to organize and maintain office files
• Ability to collect information from various sources for program operations
• Physical condition commensurate with the demands of the position
• Good phone skills
• Professional dress and appearance
• Punctuality and reliability (Resume must stand alone in demonstrating qualifications and experience)

Other Notes:

1. Resume must stand alone in demonstrating qualifications and experience 2. Please take a moment to review the job details, including qualification requirements, location, duration, and pay rate, before you apply 3. Please complete the screening questions for your application or include a cover letter with more information for us and the hiring team to consider 4. We encourage you to complete the Skills Tests to demonstrate your skills 5. Where required, consider submitting proof of licensure with your application 6. Where applicable, consider including samples or examples of your work that demonstrate your capabilities with your application 7. Where relevant, please include your LinkedIn page, at least 3 professional references, a copy of your diploma or other proof of licensure/professional certifications, and your

USC / GC / H4 / H1B.

We do not accept C2C applicants without this information 8. Your application must have your full legal name and current contact information 9. There may be cases where the hiring team requires two or more professional references with application 10. We partner with companies to offer and deliver projects and solutions to our clients Some positions may be hired through our partners (Ref#:26005) Why work with us: At Donia, we foster a culture of growth. We recognize that everyone brings unique skills and experiences to their work and that the company is better for such diversity. We encourage you to pursue your interest and grow within the company. We promote from within because we value and reward contributions About us: We are a Business Management Consulting, Staff Augmentation and Workforce Solutions firm Our founder is an engineer and seasoned business management consultant. The values of precision, quality, and reliability are embodied in all our work We aim to delight our clients through the high quality of our service. So much so, that almost all our contracts are through Word of mouth and referrals. Because for over fifteen years, we have worked with Non-profits, City, State, and Federal Agencies – strategizing and putting together specialized teams that can tackle any project Donia’s team of collaborative solution-finders will meet you where you are and build the system that will get you to your goals. Let us know how we can use our Business Consulting and Staff Augmentation and Workforce Solutions expertise to help you About our Benefits Program All Donia LLC full-time staff have access to our benefits program. Features include but not limited to:

• Health insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off
• Disability
• Life insurance Donia LLC is an equal opportunity employer

Job Types:

Full-time, Contract Pay:

$22.00 – $27.00 per hour Expected hours: 40 per week

Benefits:

Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to Friday Application Question(s): Did you review and are okay with the job details – including qualification requirements, location (including In-Person as applicable), duration, and pay rate W2 ? Ability to

Commute:

Albany, NY 12205 (Required)

Work Location:

In person