Part-time Administrative Assistant/Receptionist Position Available In Butler, Pennsylvania

Part-time Administrative Assistant/Receptionist The Borough of Seven Fields 2200 Garden Drive, Seven Fields, PA 16046

Nature of Work:

Responsible for clerical work performed in an office setting for the Borough of Seven Fields. Work includes carrying out varied and complex procedural support within a department section or a similar unit. Work may involve providing instruction or guidance to less experienced employees. Work is performed under continuing supervision with incumbent planning and carrying out assigned duties and resolving problems of a procedural nature. Work is reviewed through observation, conferences, and results obtained. Essential Functions of the

Job:

• Type letters, reports, documents, statistical documents, and a variety of material from rough draft, clear copy, or notes, using word processing equipment; efforts include formatting, data collection, computation, tabulation, and paste-ups of moderate difficulty based on supervisor’s instructions or established procedures.
• Prepares and sends correspondence and form letters on general matters where instructions are explicit, and precedence is followed.
• Publishing content to share through various social media channels
• Processing incoming calls; screens and takes messages as necessary.
• Research clerical material and edits for inclusion into reports; recognize variations and verifies completeness and accuracy of printed material.
• Posts data to control records and reviews a variety of information for accuracy, completeness, and conformance to established standards; searches documents, including microfiches, to answer routine inquiries and to locate information.
• Interprets and applies established policies, standards, and procedures where clear and ample precedents have been established.
• Issues a variety of permits and licenses; collects fees; records transactions; and posts entries into accounting or other records.
• Receives and distributes mail; sets appointments; schedules meetings; makes travel arrangements; takes shorthand to record minutes of public meetings and transcribes dictation as required.
• Scans correspondence and reports, determining what information is to be cross-filed and/or included in other files or reports in order that current and complete history of a file is available; determine routing and filing; maintain a suspense file to track the completion of projects and/or response to correspondence assigned to administrative and professional staff. 1
• Greets callers and visitors; directs inquiries to the proper source and answers questions within the context of policies and procedures with contract sometimes of a difficult nature; may initiate routine correspondence in performance of duties and response to services; obtains information from citizens or potential clients.
• Ability to provide excellent customer service in the performance of the job.
• Applies at least one type of word processing, spreadsheet, or database software; develops own applications of menu-driven routines.
• Orders supplies and equipment.
• Performs work safely in accordance with departmental safety procedures. Operates equipment safely and reports any unsafe work condition or practice to supervisor.
• Performs related work as required.
• Process No-Lien Certification requests
• Any additional tasks/duties assigned by the borough manager.

Job Location and Equipment Operated:

Work is performed in an office setting. Operates standard office equipment, including computer keyboard, telephone, fax machine, copier, and adding machine

Required Knowledge, Skills, and Abilities:

• Considerable knowledge of standard office practices and procedures, equipment, and clerical techniques.
• Considerable knowledge of grammar, punctuation, spelling, and arithmetic.
• Some knowledge of general office computer software and associated equipment.
• Ability to make arithmetic calculations. 2
• Ability to operate general office equipment, word processing equipment, and microcomputers as required to accomplish the work assigned.
• Ability to independently apply and carry out policies and procedures within assigned areas of responsibility.
• Ability to interpret and communicate the policies, procedures, and services of the unit.
• Ability to maintain moderately complex records and ensure their confidentiality.
• Ability to make computations with accuracy.
• Ability to proofread, research files, and logically organize information.
• Ability to follow verbal and written instructions.
• Ability to work under pressure and meet deadlines.
• Ability to establish and maintain effective working relationships with employees and the public.

Minimum Qualifications:

Associates Degree, and considerable experience in general clerical work; or any equivalent combination of education, training, and experience providing the knowledge, skills, and abilities cited above.

Job Type:

Part-time Pay:

$20.00 – $24.00 per hour Expected hours: 24 – 32 per week

Benefits:

401(k)

Schedule:

8 hour shift Day shift

Work Location:

In person